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Sales Coordinator

Company: Benchmark Hospitality
Location: Austin
Posted on: May 18, 2018

Job Description:

Benchmark's company culture is central to our management philosophy. The company's stated purpose is "to provide an entrepreneurial environment where determined people dare to create, share, and build futures.To be the "benchmark" by which all others are judged takes passion, courage, and dedication. We invite you to explore our extraordinary offering of unique opportunities, all with a common goal of providing an unforgettable journey.Job Description Summary:The Sales Coordinator will assist the Sales and Marketing Director, with daily activities in the Sales and Marketing Department and also assist the Sales Managers with administrative functions.Job Description:QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, & WORK EXPERIENCEHigh school diploma or equivalent. College degree preferred. Two years experience in the hospitality industry or sales field. Typing of 60 words per minute. Excellent communication skills. Above average proficiency in Microsoft Office including Word, Excel, Outlook and Publisher. Good organizational skills and detail oriented.ESSENTIAL FUNCTIONS:Maintain a professional demeanor at all times and maintain work area in a professional, orderly manner. Screen all incoming correspondence to the Director of Sales and Marketing. Prepare proposals and-- contracts on an as-needed basis. Fax, copy, mail, distribute proposals as requested. Enter contractual event data for programs into Delphi system on an as needed basis. Upon receipt of a signed contract, ensure that the data in the Delphi system is accurate. Prepare copies of the necessary information for Conference Planning, Accounting and Group rooms (i.e. turning a file "definite"). Responsible for accurately coding every invoice, check request and purchase order going out of the department with the appropriate general ledge code. Maintain a monthly log of every department expense. Meet at least once monthly with the Director of Sales and Marketing and Director of Leisure Sales and Marketing to discuss that month's expenses prior to closing of the Profit and Loss statement. Review the drafts of the Profit and Loss statements each month for accuracy and adherence to the forecast/budget. Meet with the Controller, director of Sales and Marketing and Director of Leisure Sales and Marketing to discuss status of the Profit and Loss statement and what if any changes need to be made. Prepare the Sales and Marketing reports for the weekly department head meeting. Prepare the department's narrative for the monthly Owner's meeting by collecting data from the monthly production and pace reports. Take minutes of the weekly Sales Meetings as needed. Work with F&B outlets and the Director of Leisure Sales and Marketing on local advertising with the local papers. Track the inventory of collateral on a monthly basis. Update inventory control sheet.MARGINAL FUNCTIONS:Respond to any reasonable task as assigned by supervisor or manager. On an annual basis, work with local phone companies to ensure that the property and all of its outlets are properly represented in the form of ads and listings.Complete questionnaires on the property for free and paid listings in media publications

Keywords: Benchmark Hospitality, Austin, Sales Coordinator, Sales, Austin, Texas

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