Senior Business Analyst, Office of Finance, Dell Medical School (Hybrid)
Company: University of Texas at Austin
Location: Austin
Posted on: April 18, 2024
Job Description:
Job Posting Title:Senior Business Analyst, Office of Finance,
Dell Medical School (Hybrid)----Hiring Department:Dell Medical
School----Position Open To:All Applicants----Weekly Scheduled
Hours:40----FLSA Status:Exempt----Earliest Start
Date:Immediately----Position Duration:Expected to
Continue----Location:UT MAIN CAMPUS----Job Details:PurposeWe are
seeking a dynamic and driven Sr Business Analyst to join our team
at Dell Medical School. As a Senior Business Analyst, you will play
a critical role in the growth of our organization by providing
analytical support and insights that aid in strategic planning and
decision-making. You will work closely with a range of stakeholders
to pinpoint, evaluate, and resolve business issues while promoting
productivity, growth, and innovation. Additionally, you will also
play a vital role in the day-to-day operations of our school by
managing a variety of administrative responsibilities to ensure
smooth operation and add to our organization's overall success.
ResponsibilitiesFinancial Reporting
- Produce reporting schedules covering a variety of topics, such
as cash balance, compensation, operations expenses, philanthropy,
and research to help facilitate monthly finance reporting.
- Prepare and distribute payroll, transaction detail, specialty
reports, and other as-needed reports to departments.
- Prepare budget vs. actual comparisons and supporting
notes.
- Process transfers to allocate core funding loads and sweeps to
Dell Med departments.Accounts Receivable
- Partner with departments to ensure accuracy of clinical program
rosters.
- Generate and send invoices to affiliate partners.
- Record AR transactions accurately and in a timely
manner.Process Improvement
- Partner with cross-functional teams to identify, document, and
communicate process improvements and best practices.
- Manage the Finance Cerebrum (intranet) - updating content and
adding new pages as needed.
- Serve as the DocuSign Unit Contact (DUC) for Dell Medical
School - fielding requests for privileges, create and maintain the
centralized Finance power forms, make routing adjustments as
needed, collaborating with the UT Central DocuSign Team,
etc.Financial Administration
- Manage the Contracts+ queue to verify procurement
approval.
- Coordinate and manage the Dell Med Finance working sessions
including scheduling, planning, and oversight of the Qualtrics
queue
- Manage centralized UT email lists.
- Electronic Office Manager (EOM) - manage EOM for Dell Medical
School, collaborating with depts on best practices and routing set
up, moving new units into our office.
- Manage the Organizational Hierarchy System (OHS) Contacts
System.
- Manage Dell Med Delegation of approval (DOA) updates,
completing Signature Desk requests to add authorized users to
units, update Cerebrum and Contracts+.
- Manage access to centralized UT BOX folders.
- Manage centralized Finance Qualtrics/Microsoft forms such as
access, working sessions, DocuSign requests.
- Manage the TANGO reconciliation processes, generating reports
of outstanding reconciliations, working with departments to ensure
reconciliations are complete, acting as a subject matter expert to
provide guidance and support.
- Attend weekly meetings with the AP team to address any issues
or problems that the team is encountering, bridging the
communication between the reporting and AP/procurement teams.
- Other related duties as assigned.Required
QualificationsBachelor's degree in finance, Accounting, or Business
Administration and five years of relevant work experience.
Knowledge of computers and related equipment, hardware, and
software. Ability to identify problems and propose solutions in a
timely manner. Ability to gather and analyze data, draw
conclusions, and present data and other information in a clear and
logical manner. Ability to manage tasks with minimal supervision
and direction. Ability to develop and maintain positive and
effective working relationships with all stakeholders. Ability to
resolve problems quickly and effectively. Skill in resolving
customer complaints and concerns. Must possess strong written and
oral communication skills. Relevant education and experience may be
substituted as appropriate.Preferred QualificationsKnowledge of
University policies and procedures.Salary Range$60,000 + depending
on qualificationsWorking Conditions
- May work around standard office conditions.
- Repetitive use of manual dexterity on a keyboard at a
workstation.Required Materials
- Resume/CV
- 3 work references with their contact information; at least one
reference should be from a supervisor
- Letter of interestImportantfor applicants who are NOT current
university employees or contingent workers:You will be prompted to
submit your resume the first time you apply, then you will be
provided an option to upload a new Resume for subsequent
applications. Any additional Required Materials (letter of
interest, references, etc.) will be uploaded in the Application
Questions section; you will be able to multi-select additional
files. Before submitting your online job application, ensure
thatALLRequired Materials have been uploaded. Once your job
application has been submitted, you cannot make changes.Important
for Current university employees and contingent workers:As a
current university employee or contingent worker, you MUST apply
within Workday by searching for Find UT Jobs. If you are a current
University employee, log-in to Workday, navigate to your Worker
Profile, click the Career link in the left hand navigation menu and
then update the sections in your Professional Profile before you
apply. This information will be pulled in to your application. The
application is one page and you will be prompted to upload your
resume. In addition, you must respond to the application
questionspresented to upload any additional Required Materials
(letter of interest, references, etc.) that were noted
above.----Employment Eligibility:Regular staff who have been
employed in their current position for the last six continuous
months are eligible for openings being recruited for through
University-Wide or Open Recruiting, to include both promotional
opportunities and lateral transfers. Staff who are
promotion/transfer eligible may apply for positions without
supervisor approval.----Retirement Plan Eligibility:The retirement
plan for this position is Teacher Retirement System of Texas (TRS),
subject to the position being at least 20 hours per week and at
least 135 days in length.----Background Checks:A criminal history
background check will be required for finalist(s) under
consideration for this position.----Equal Opportunity Employer:The
University of Texas at Austin, as an ,complies with all applicable
federal and state laws regarding nondiscrimination and affirmative
action. The University is committed to a policy of equal
opportunity for all persons and does not discriminate on the basis
of race, color, national origin, age, marital status, sex, sexual
orientation, gender identity, gender expression, disability,
religion, or veteran status in employment, educational programs and
activities, and admissions.----Pay Transparency:The University of
Texas at Austin will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information.----Employment
Eligibility Verification:If hired, you will be required to complete
the federal Employment Eligibility Verification I-9 form. You will
be required to present acceptable and original to prove your
identity and authorization to work in the United States. Documents
need to be presented no later than the third day of employment.
Failure to do so will result in loss of employment at the
university.----E-Verify:The University of Texas at Austin use
E-Verify to check the work authorization of all new hires effective
May 2015. The university's company ID number for purposes of
E-Verify is 854197. For more information about E-Verify, please see
the following:
- [PDF]
- [PDF]
- [PDF]
- [PDF]----Compliance:Employees may be required to report
violations of law under Title IX and the Jeanne Clery Disclosure of
Campus Security Policy and Crime Statistics Act (Clery Act). If
this position is identified a Campus Security Authority (Clery
Act), you will be notified and provided resources for reporting.
Responsible employees under Title IX are defined and outlined in
.The Clery Act requires all prospective employees be notified of
the availability of the Annual Security and Fire Safety report. You
may or obtain a copy at University Compliance Services, 1616
Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Keywords: University of Texas at Austin, Austin , Senior Business Analyst, Office of Finance, Dell Medical School (Hybrid), Professions , Austin, Texas
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