Administrative Specialist/Dispatcher

Company: Kleinfelder Inc
Location: Austin
Posted on: May 27, 2023

Job Description:

Job Description: Take Your Career to the Next LevelAre you ready to be challenged, make a difference, and experience professional growth in your career? Kleinfelders local area operations have support teams that coordinate, lead, and contribute to the success of each region. We are looking for teammates who are interested in providing high-level and proactive support to different service lines! Step into Your New Role Kleinfelders Austin office is hiring an Administrative Specialist/Dispatcher to join our team! Our opportunity will provide the qualified applicant with a fulfilling career opportunity where you play a vital role in the success of the team. PREFERENCE WILL BE GIVEN TO THOSE WITH EXPERIENCE IN CONSTRUCTION SERVICES We are looking for a highly motivated, organized individual who can provide excellent customer service and assist in delivering on internal and external client requests in a fast-paced environment. The individual must demonstrate a working understanding of our business and be able to assist in facilitating the groups objectives. General Job Duties:Schedule and Dispatch technicians to appropriate job sites based on proximity, skill level, certification and more Daily communication with contractors and project managers Daily creation, distribution, and maintenance of dispatch logMaintain files of project information electronically such as Master Service Agreements, Work Orders, change orders and project instructionsWord Processing, including field report check in, editing and submittal to clients Assist in operational management, maintenance management, security, and IT management Managing kitchen/breakroom/production cleanliness and stockVarious administrative duties as assigned This is a great opportunity for someone who relishes a challenge. Excellent problem-solving skills, time management, organization, and professionalism as well as the ability to work independently are required. Critical competencies required for this position include:Microsoft Office suite proficient Must have strong written and oral communication skillsAbility to manage multiple tasks with interruptionsExperience working in a deadline driven environmentExperience in proactively assessing the needs of those being supportedCapability to make decisions within guidelines Experience: 1-2 years of related experience Education: High school diploma or equivalent required. Computer Skills:Advanced knowledge of MS Office including Word, Excel and PowerPoint required. Deltek database knowledge preferred. This position may require work on projects requiring full vaccination from COVID-19. If that is the case, you will be required to show proof of vaccination or an acceptable exemption in order to work on the project. Move Forward with KleinfelderKleinfelder has been connecting great people to the best work since 1961. We are engineers, scientists, and construction professionals providing solutions that improve our clients transportation, water, energy, and other private infrastructure. As a responsive, cross-disciplinary team of bright, curious, and innovative problem-solvers, we are dedicated to doing the right thing, every day, on every project from over 85 offices in the US, Canada, and Australia. Connecting great people to the best work is our purpose together, we deliver. Progress with an Employer that Values YouKleinfelder is an inclusive organization free from discrimination. We are a stronger organization when we are a diverse workforce and believe that through diversity, equity, and inclusion comes creativity, innovation, and unity. We are proud to offer the following: Benefits: Kleinfelder offers an excellent compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, and paid holidays. Career Development: We are committed to investing in the professional development of our staff, offering each employee every opportunity to grow, develop, and take control of their career paths. We support these efforts through reimbursements for continuing education as well as many of the expenses associated with trainings and certifications, and opportunities for career development through our internal Mentoring Program. Equal Opportunity: Kleinfelder is an Equal Opportunity Employer Minorities/Women/Disabled/Veterans. (Compliant with the new VEVRAA and Section 503 rules) NOTICE TO THIRD PARTY AGENCIES Please note that Kleinfelder does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, Kleinfelder will not consider or agree to payment for any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, Kleinfelder explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resume, including those submitted to hiring managers, are deemed to be the property of Kleinfelder.

Keywords: Kleinfelder Inc, Austin , Administrative Specialist/Dispatcher, Professions , Austin, Texas