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Part-Time Accounts Payable Specialist

Company: University Coop
Location: Austin
Posted on: November 11, 2019

Job Description:

Company OverviewThe University Co-op is an independent bookstore and the largest Longhorn retailer; but we?re more than just a store. As a nonprofit, 100% of the profits from our retail business have benefited the students, faculty and staff at the University of Texas at Austin through funding, sponsorships, academic awards, internship programs, and membership discount. Our mission is to improve the lives of the students, faculty and staff at the University of Texas at Austin with a business where people love to shop, work, and connect, and the people who work here have made that charitable mission possible for over 120 years. Job SummaryAs an Accounts Payable Specialist, you play a key role in the Accounting Department. Reporting to the Controller, you will support the Controller in carrying out the department?s responsibilities. This role has varied responsibilities in multiple areas. Balancing the requirements of each area is crucial in this position.Essential Functions:

  • Demonstrate customer service in daily interactions with external and internal customers.
  • Act with integrity and trust and promote the core Co-op values by being Authentic, Welcoming, Supportive, and an Achiever.
  • Sales audit: reconcile daily customer receipts from all tenders, research and resolve any potential credit card chargebacks, balance vault cash balances, ensure sufficient quantities of cash on hand at all times.
  • Accounts Receivable: Issue statements to AR customers and answer any customer questions related to their accounts, apply all payments made to customer accounts, process returned checks, prepare miscellaneous deposits, issue invoices for property rents and associated charges.
  • Accounts Payable: Enter invoices for all non-merchandise vendors.
  • Payroll: Transmit bi-weekly payroll information including entering miscellaneous pay data and issuing manual checks when necessary.
  • Credit cards: reconcile and manage company issued credit cards ensuring that each employee has provided receipts and business purposes for each purchase made with his/her card.
  • Fixed Assets: accounts payable entry for all capitalized items and tracking of amounts spent on capital projects.
  • Assist with annual audit of financial statements.
  • Stay current on training so as to be proficient on all company software.
  • Complete other duties as required or requested based on provided guidelines and timelines.Qualifications and Skills
    • This position is critical to the organization. This is a part-time, nonexempt position and 20 hours of work are required, generally Monday through Friday, (exact hours are somewhat flexible) with occasional overtime and weekends as needed during peak periods. Employees in this role must be able to commit to this schedule.
    • Qualified candidates for the Accountant position will have at minimum a college degree. Strong organizational, attention to detail, problem solving and communication skills are required. Must be skilled in dealing with financial and numerical data. Advanced MS Excel and Word skills are preferred. Must have excellent work habits. Candidates must pass a criminal background check.Benefits and Perks
      • Regular 25% discount on books and most merchandise with multiple 40% employee discount days throughout the year

Keywords: University Coop, Austin , Part-Time Accounts Payable Specialist, Other , Austin, Texas

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