Procurement Contracting Officer

Company: University of Texas at Austin
Location: Austin
Posted on: May 16, 2025

Job Description:

Job Posting Title:Procurement Contracting Officer----Hiring Department:Procurement and Payment Services----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:AUSTIN, TX----Job Details:General NotesYour skills will make a difference.The University of Texas at Austin Procurement Strategic Sourcing team is seeking an energized candidate who has expertise in the planning, execution, negotiations, and relationship management of strategic sourcing for goods and services necessary to support all colleges, schools and units. The ideal candidate will have customer service mindset with a focus on continuous process improvement. This position will review and approve purchasing requisitions, specifications and statements of work, draft and create formal and informal solicitations, draft and negotiate contracts and purchase orders, and shall be responsible for the entire procurement process. The selected individual will be responsible for maintaining direct communication with campus clients and suppliers and ensuring proactive involvement throughout the procurement process.Skills that are important for this position include: Efficient problem solving skills, Effective communication skills, Integrity, Respect for team members, and Positive attitude. We expect all members of this team to exhibit the highest level of integrity, honesty, and transparency.You'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
  • Voluntary Vision, Dental, Life, and Disability insurance options
    • Generous paid vacation, sick time, and holidays
      • Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
        • Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
          • Flexible spending account options for medical and childcare expenses
            • Robust free training access through LinkedIn Learning plus professional conference opportunities
              • Tuition assistance
                • Expansive employee discount program including athletic tickets
                  • Free access to UT Austin's libraries and museums with staff ID card
                    • Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
                      • For more details, please see: and .Must be authorized to work in the United States on a full-time basis for any employer without sponsorship.U.S. Citizen. Applicant selected will be subject to government security investigation and must meet eligibility requirements for access to classified information at the level appropriate to the project requirements of the position.PurposeResponsible for the strategic procurement and management of raw materials, components, and supplies necessary for the manufacturing and production process. This includes sourcing, negotiating, and establishing supplier agreements to ensure supply chain efficiency, cost-effectiveness, and compliance with industry standards. Collaborates closely with engineering, operations, and logistics teams to optimize inventory control and mitigate supply chain risks.Responsibilities
                        • Procurement & Supplier Management: Solicitations: The position will create, issue, and manage the entire procurement process from issuance of the solicitation through execution of purchase order or contract, and including the post award contract life cycle. Purchase Orders/Contracts: Review, analyze, and approve purchase orders including service agreements based on production forecasts and operational requirements, including specifications, quantities, and delivery deadlines. Identify, evaluate, and onboard suppliers, negotiate pricing, terms, and delivery schedules to meet production demands. Develop and maintain supplier relationships to ensure quality control, performance standards, and compliance requirements. Will work closely with TIE procurement team members to track purchase orders, Identify cost-saving opportunities through supplier negotiations, alternative materials, and supply chain efficiencies. Generate reports on purchasing activity, supplier performance, and cost savings. Address and resolve supply chain disruptions, including delays, quality issues, and pricing fluctuations.
                        • Logistics & Inventory Management: Oversee shipping and logistics operations, including coordination with freight forwarders for the delivery of specialized capital equipment. Collaborate with engineering and operations teams to implement or develop an inventory tracking system to optimize warehouse storage, material flow, and replenishment processes. Develop strategies to prevent overstocking or shortages, aligning procurement with production needs. Manage logistics and delivery schedules for raw materials, expediting critical orders as necessary to prevent production downtime.
                        • Compliance & Documentation: Ensure procurement processes align with departmental, university, state, and federal policies and procedures. Maintain accurate procurement records, contracts, and supplier agreements, ensuring compliance with document retention policies. Implement best practices in procurement, logistics, and supplier management.
                        • Training & Process Improvement: Provide procurement training and guidance to internal teams as needed. Act as backup to team members and assist with cross-functional tasks as directed by the supervisor. Participate in process improvement initiatives and contribute to cost-reduction initiatives.
                        • Perform other related functions as assigned.Required Qualifications
                          • Bachelor's degree and experience in business, supply chain management, or a related field with at least 3 years of relevant experience or a high school diploma/GED with at least 7 years of experience in procurement, preparation of contracts, competitive solicitation processes, supply chain management, inventory, logistics, and/or market trend analysis.
                          • Demonstrated ability to manage multiple tasks and set priorities and objectives.
                          • Proficiency with Microsoft Excel and Word programs.
                          • Experience interpreting policy and implementing procedures.
                          • Analytical and problem-solving skills
                          • Excellent written and oral communication. Professional demeanor, and excellent customer service skills.
                          • Demonstrated time management, critical thinking, and organizational skills.
                          • Demonstrated ability to take the initiative and work both independently and as a team member without day-to-day supervision; ability to work under pressure, while maintaining a high level of accuracy and attention to detail.
                          • Relevant education and experience may be substituted as appropriate.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
                            • More than the required education and two years of progressively responsible experience and active professional purchasing certification. Examples: Certified Texas Contract Developer (CTCD), Certified Texas Contract Manager (CTCM), Certified Professional in Supply Management (CPSM), Certified Purchasing Manager (CPM), Certified Professional Public Buyer (CPPB), Certified Public Purchasing Officer (CPPO).
                            • Note: Minimum of one (1) professional purchasing certification must be attained within twelve-month period of appointment to the position. Once, attained, certification must be maintained active.
                            • Experience with analyzing production schedules and sales forecasts to accurately predict required raw material quantities.
                            • Understanding of manufacturing processes and the ability to interpret production schedules and material requirements.
                            • Familiarity with State of Texas or UT Austin procurement policies and procedures.
                            • Experience using electronic accounting and work management systems to process web-based documents. Familiarity with Jaggaer or similar source to pay system.Driving RequiredThis job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).Salary Range$80,000Working Conditions
                              • Standard office
                              • Keyboard
                              • Manual dexterity
                              • DrivingRequired Materials
                                • Resume/CV
                                • 3 work references with their contact information; at least one reference should be from a supervisor
                                • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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                                  • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.Required
                                    Preferred

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Keywords: University of Texas at Austin, Austin , Procurement Contracting Officer, Other , Austin, Texas