Grants & Contracts Specialist (Research Administrator)
Company: University of Texas at Austin
Location: Austin
Posted on: April 20, 2024
Job Description:
Job Posting Title:Grants & Contracts Specialist (Research
Administrator)----Hiring Department:Department of Computer
Science----Position Open To:All Applicants----Weekly Scheduled
Hours:40----FLSA Status:Exempt----Earliest Start Date:Apr 15,
2024----Position Duration:Expected to Continue----Location:AUSTIN,
TX----Job Details:PurposeAs a Grants & Contracts Specialist, you
will be a key member of the Computer Science Grant Administration
team by managing a broad portfolio of research grants and reporting
to the Director of Administration. As a Grants & Contracts
Specialist, you will work closely with the Department of Computer
Science faculty as a subject matter expert in the full life cycle
of the grant management process (pre-award, grant management, and
post-award). The Computer Science Grant Administration unit is a
robust team of higher education professionals that supports
teamwork, collaboration, innovation, training, and professional
development while providing excellent support services through
research administration.Responsibilities
- Assist Faculty, Researchers, and Principal Investigators (PIs)
with research proposals to include budget preparation, budget
justifications, and other non-technical documents for proposal
submission, while reviewing proposal documents (i.e., bios-ketches)
for required formatting and content inclusion and coordinating with
sub-award organizations to ensure receipt of required documents on
time, as needed.
- Monitor account balances, reconcile all research accounts
monthly, and distribute financial reports as needed to Principal
investigators (PIs). Analyze and interpret budgetary financial data
related to sponsored research to advise faculty on strategic and
appropriate fund use. Gather financial and non-technical report
components in coordination with PI to ensure timely submission of
reports and adherence to quarterly and/or annual reporting
timelines.
- Process post-award modifications (i.e., no-cost extensions),
credit authorizations, prior approval requests, cost transfers,
budget adjustments, reallocations, and coordination of sub-award
agreements.
- Process invoices, reimbursements, PIFs (Payee information
Forms), and travel authorization requests for PIs, Researchers, and
students traveling on sponsored funds. May oversee initial steps of
event planning and execution to ensure eligibility of
expenses.
- Collaborate with PIs, department staff, university staff, and
external stakeholders to identify and resolve pre- and post-award
research administration issues through critical thinking and
problem-solving strategies.
- Provide the human resources team with assignment details for
sponsor-funded student and staff positions (GRAs, Post-doc,
researchers, etc.) and process Tuition Reduction Benefits (TRBs).
Process summer salary in Workday, as needed, for Principal
Investigators (PIs) within your portfolio.
- Participate the in CNS Research Administrator Network and
professional development to remain current with UT, local, state,
and federal guidelines, regulations, and electronic submission
requirements. Research sponsor guidelines, rules, regulations, and
requirements for submission, communicate with PI to plan for
submissions, and communicate with OSP and others as needed to
ensure timely submission of proposals. Required Qualifications
- Bachelor's degree with at least three years of progressively
responsible experience in the preparation, processing, and
administration of sponsored research proposals and awards.
- Successful record of managing proposal submissions and awards
with competing deadlines accurately and in a timely manner.
- Demonstrated ability to work as a member of a team and
autonomously with multiple deadlines.
- Excellent oral and written communication skills.
- Experience with UTRMS, DEFINE, and external agency
proposal-preparation, budget development, and submissions
systems.
- Willingness to learn the full life cycle of the grant
management process with an emphasis on providing excellent support
services.Relevant education and experience may be substituted as
appropriate.Preferred Qualifications
- Certified Research Administrator (CRA) status.
- Demonstrated involvement in research administration community
such as participation in UT's ARA, NCURA, and other professional
organizations.
- Familiarity with external electronic research administration
systems such as eRA Commons and Research.gov.
- Experience with proposal submission, grant management, and
post-award administration
- Demonstrated ability to remain productive and organized while
working on overlapping and time-sensitive tasks as well as the
ability to communicate effectively and efficiently.
- Experience working with faculty, PIs, and/or researchers in a
higher education environment.
- Experience working with large-scale, complex grant proposals
and awards.Salary Range$61,000+ depending on qualificationsWorking
Conditions
- Typical office environment
- Repetitive use of a keyboard at a workstation
- Opportunity to accommodate a flexible work schedule after the
probationary period.Required Materials
- Resume/CV
- 3 work references with their contact information; at least one
reference should be from a supervisor
- Letter of interestImportantfor applicants who are NOT current
university employees or contingent workers:You will be prompted to
submit your resume the first time you apply, then you will be
provided an option to upload a new Resume for subsequent
applications. Any additional Required Materials (letter of
interest, references, etc.) will be uploaded in the Application
Questions section; you will be able to multi-select additional
files. Before submitting your online job application, ensure
thatALLRequired Materials have been uploaded. Once your job
application has been submitted, you cannot make changes.Important
for Current university employees and contingent workers:As a
current university employee or contingent worker, you MUST apply
within Workday by searching for Find UT Jobs. If you are a current
University employee, log-in to Workday, navigate to your Worker
Profile, click the Career link in the left hand navigation menu and
then update the sections in your Professional Profile before you
apply. This information will be pulled in to your application. The
application is one page and you will be prompted to upload your
resume. In addition, you must respond to the application
questionspresented to upload any additional Required Materials
(letter of interest, references, etc.) that were noted
above.----Employment Eligibility:Regular staff who have been
employed in their current position for the last six continuous
months are eligible for openings being recruited for through
University-Wide or Open Recruiting, to include both promotional
opportunities and lateral transfers. Staff who are
promotion/transfer eligible may apply for positions without
supervisor approval.----Retirement Plan Eligibility:The retirement
plan for this position is Teacher Retirement System of Texas (TRS),
subject to the position being at least 20 hours per week and at
least 135 days in length.----Background Checks:A criminal history
background check will be required for finalist(s) under
consideration for this position.----Equal Opportunity Employer:The
University of Texas at Austin, as an ,complies with all applicable
federal and state laws regarding nondiscrimination and affirmative
action. The University is committed to a policy of equal
opportunity for all persons and does not discriminate on the basis
of race, color, national origin, age, marital status, sex, sexual
orientation, gender identity, gender expression, disability,
religion, or veteran status in employment, educational programs and
activities, and admissions.----Pay Transparency:The University of
Texas at Austin will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information.----Employment
Eligibility Verification:If hired, you will be required to complete
the federal Employment Eligibility Verification I-9 form. You will
be required to present acceptable and original to prove your
identity and authorization to work in the United States. Documents
need to be presented no later than the third day of employment.
Failure to do so will result in loss of employment at the
university.----E-Verify:The University of Texas at Austin use
E-Verify to check the work authorization of all new hires effective
May 2015. The university's company ID number for purposes of
E-Verify is 854197. For more information about E-Verify, please see
the following:
- [PDF]
- [PDF]
- [PDF]
- [PDF]----Compliance:Employees may be required to report
violations of law under Title IX and the Jeanne Clery Disclosure of
Campus Security Policy and Crime Statistics Act (Clery Act). If
this position is identified a Campus Security Authority (Clery
Act), you will be notified and provided resources for reporting.
Responsible employees under Title IX are defined and outlined in
.The Clery Act requires all prospective employees be notified of
the availability of the Annual Security and Fire Safety report. You
may or obtain a copy at University Compliance Services, 1616
Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Keywords: University of Texas at Austin, Austin , Grants & Contracts Specialist (Research Administrator), Other , Austin, Texas
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