Senior Human Resource Coordinator, School of Law

Company: University of Texas at Austin
Location: Austin
Posted on: March 17, 2023

Job Description:

Job Posting Title: Senior Human Resource Coordinator, School of Law ---- Hiring Department: School of Law ---- Position Open To: All Applicants ---- Weekly Scheduled Hours: 40 ---- FLSA Status: Exempt ---- Earliest Start Date: Immediately ---- Position Duration: Expected to Continue ---- Location: UT MAIN CAMPUS ---- Job Details: General Notes The University of Texas School of Lawstrives to create an environment that values and promotes diversity, an inclusive culture, and establishes a deep sense of belonging for each member of our community. The Law School believes that diversity, equity and inclusion are integral to theprofessional training of future lawyers, to the deeper understanding of law and legal institutions, and to the improved administration of justice. Purpose The Senior Human Resource Coordinator will support all human resources efforts for the School of Law, ensuring outstanding customer service to all constituents, and compliance with all federal and state laws, university policies, and internal practices. Responsibilities

• HR Processing Create all Law School HR business processes for faculty, staff, and students including but not limited to new positions, reclassifications, salary adjustments, assignments and reappointments. Assist with the processing of employee personnel actions including, but not limited to, on-boarding (including I-9 processing), separation/off-boarding, annual performance appraisals, off-cycle salary adjustments, re-classifications, leave management, and workers compensation.
• Training and Support Assist with planning and facilitating training on human resources related issues. Provide or assist with School of Law orientation to new employees. Ensure compliance and consistency across units with all policies, procedures, and laws. Assist with drafting, reviewing, and revising internal HR related policies and procedures. Participate in School of Law and University work groups to provide input into policies and processes. Attend and participate in meetings and workshops offered by the Workday and Human Resource Services teams, and other meetings and trainings as appropriate. Provide one-on-one ad hoc training and support to users of HR systems.
• Recruiting Facilitate and manage all stages of employee recruiting for the Law School. Create Job Requisitions and manage internal and external postings. Coordinate with hiring managers and interview committees, managing applicant pools and advancing applicants through Workday. Create and maintain recruiting records for all recruiting efforts.
• Reporting Run and perform regular reviews of HR Reports including time, compensation, end dates, and eligibility as well as any report in support of mass processing.
• Correspondence, Document Maintenance and Retention Serve as first point of contact for the HR@Law email address, promptly responding to all emails, handling requests, or assigning to the appropriate party. Appropriately process and handle sensitive personnel paperwork, ensuring confidentiality at all times. Maintain all staff HR documents on UT Box. Create and maintain HR SOPs.
• Administrative Support Serve as back-up to the Director of Human Resources, as needed. Attend committee and consortium meetings when needed. Assist the Director in providing workforce analysis, forecasting, planning, budgeting, and other HR statistical and reporting project needs. Other related duties as assigned. Required Qualifications Bachelor's Degree: Human Resources, Business Administration, Public Administration or related field. At least 5 years of experience in a human resources function. Extensive experience with effective communication, problem solving, and service excellence. Working experience with conflict management, decision making and critical thinking, tactical and strategic project and process planning and execution, and relationship management. Comfortability navigating executive and academic hierarchies. Fluency and comfortability navigating Workday, HRMS, DEFINE, and other HR-related university systems, offices, and processes. Relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience in a Dean or VP office at UT Austin. Salary $64,000 + depending on qualifications Working Conditions
  • Usual office environment.
  • Occasional evening or weekend work may be required.
  • Potential for hybrid-remote work, at the discretion of the supervisor, as business needs allow. Required Materials
    • Resume/CV
    • 3 work references with their contact information; at least one reference should be from a supervisor
    • Letter of interest Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes. Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above. ---- Employment Eligibility: Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval. ---- Retirement Plan Eligibility: The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length. ---- Background Checks: A criminal history background check will be required for finalist(s) under consideration for this position. ---- Equal Opportunity Employer: The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. ---- Pay Transparency: The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. ---- Employment Eligibility Verification: If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university. ---- E-Verify: The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
      • E-Verify Poster (English) [PDF]
      • E-Verify Poster (Spanish) [PDF]
      • Right To Work Poster (English) [PDF]
      • Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031. The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Austin , Senior Human Resource Coordinator, School of Law, Other , Austin, Texas