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Student Life Program Administrator, Texas McCombs

Company: University of Texas at Austin
Location: Austin
Posted on: January 27, 2023

Job Description:

Job Posting Title:Student Life Program Administrator, Texas McCombs----Hiring Department:Red McCombs School of Business----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesAs an Equal Opportunity Employer, the McCombs School of Business believes that diversity in our faculty, student, and staff populations is integral to our core purpose of educating leaders that create value for society. We welcome applicants from under-represented groups and those who can demonstrate a commitment to inclusion.Texas McCombs is a top business school at the center of one of the most innovative cities in the U.S. The McCombs community champions hands-on experiences alongside the ground-breaking research and thought leadership of a world-class faculty. The collaborative spirit and enterprising drive of the Longhorn alumni network, one of the largest university networks in the world, is embedded in our culture, making us human-centered and future-focused in all our endeavors. We are shaping those who will shape tomorrow, and solving challenging problems while remaining committed to creating a community that is diverse, supportive, and challenging. What starts here really does change the world.For more information about the McCombs School of Business please visithttps://www.mccombs.utexas.edu/ and learn more about UT benefits here- https://hr.utexas.edu/prospective/benefitsPurposeOversees the Bachelor of Business Administration (BBA) Office of Student Life daily operations, including management of 35+ McCombs Affiliated Student Organizations (MASO), execution of several high-visibility, major BBA events (Fall and Spring Commencement ceremonies, Gone to Business, Family Weekend, Faculty Honor Roll, Honors Convocation, Explore UT, etc.), and the design, implementation and facilitation of student leadership training and programming.Responsibilities

  • Oversee all planning, decision-making and execution for major BBA student-facing events throughout the year, including Commencement(s), Gone to Business, McCombs Kickoff, Honors Convocation, and Family Weekend. Manage corporate relationships and stewardship for events. With the support of the full Student Life team, oversee all logistics including purchasing, reservations, Official Occasion Expense Forms (OOEFs), publicity, and full budget oversight for 6-8 major events throughout the year.
  • Oversee all McCombs Student Affiliated Organization (MASO) activities, administration and advising. Serve as UBC Staff Advisor, and advisor to other MASOs as needed. Manage high-level and high-impact MASO issues and decision-making (conduct resolution, issues with company donors, etc.). Guide relevant Student Life staff in the execution of MASO program administration, oversight and best practices. Ensure MASO Budget practices are followed by working closely with OSL Administrative Associate.
  • Oversee the OSL team in assessing the need for and executing leadership development programming for BBA students and student leaders, including the design of curriculum/content and leading and facilitating sessions as needed, alongside other team members. Leadership activities may include seminars, workshops, case competitions, and other programming as it aligns with BBA strategic plan and goals. Generate ideas for new funding support for such programs from corporate or individual donors and entities.
  • Supervise staff (1 Sr. Program Coordinator, 1 Program Coordinator, and 1 Administrative Associate), and provide leadership direction and guidance to areas they manage. Build and maintain team morale.
  • Set priorities for and manage the daily operations of the Office of Student Life (OSL). Ensure the BBA student population's needs are met related to services provided by the Office of Student Life. Represent OSL on panels and in meetings within the office, school, and across campus. Consult with and advise BBA Director of Student Affairs on OSL strategy, needs, challenges, and opportunity. Oversee OSL operational budget.
  • Other related functions as assigned.Required Qualifications
    • Master's degree in education, counseling, or a related field and 5 years of experience in program coordination and/or student affairs in a higher education setting; or Bachelor's Degree and 7 years of experience
    • Effective communication skills and ability to work well in a team-oriented collaborative environment
    • Previous experience with facilitation, training, development and program management
    • Demonstrated conflict resolution skills and managing relationships with students, faculty and staff.Relevant education and experience may be substituted as appropriate. Preferred Qualifications
      • Previous work experience in student development in a higher education environment.
      • Previous supervision experience.
      • Demonstrated success in solving difficult problems and navigating a highly complex organizationSalary
        • $65,000Working Conditions
          • Works in standard office conditions.
          • Repetitive use of a keyboard at a workstation.
          • Applicants must be legally authorized to work for any employer in the United States. This position is not eligible for sponsorship of work visas.
          • This is an Austin, TX-based position and is eligible for hybrid work.
          • Typical Work Shift is Monday - Friday, 8am - 5pm. Evening and weekend hours will be required during peak periods and special events.Required Materials
            • Resume/CV
            • 3 work references with their contact information; at least one reference should be from a supervisor
            • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
              • E-Verify Poster (English) [PDF]
              • E-Verify Poster (Spanish) [PDF]
              • Right To Work Poster (English) [PDF]
              • Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Austin , Student Life Program Administrator, Texas McCombs, Other , Austin, Texas

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