Grants & Contracts Specialist-SPAA
Company: University of Texas at Austin
Location: Austin
Posted on: January 27, 2023
Job Description:
Job Posting Title:Grants & Contracts Specialist-SPAA----Hiring
Department:Office of Sponsored Projects----Position Open To:All
Applicants----Weekly Scheduled Hours:40----FLSA
Status:Exempt----Earliest Start Date:Feb 08, 2023----Position
Duration:Expected to Continue----Location:PICKLE RESEARCH
CAMPUS----Job Details:General NotesUT Austin offers a competitive
benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Eligible for teleworkPlease visit ourHuman Resources (HR)
website to learn more about the total benefits offered. For
additional details, please see:
https://hr.utexas.edu/prospective/benefits and
https://hr.utexas.edu/current/services/my-total-rewardsPurposeMonitor
sponsored program account expenditures, analyze invoices and
associated detail, and reporting on sponsored project funds. Will
also monitor for administrative and budget related compliance
issues. Communication with university departments and sponsoring
entities to administer all financial aspects of awards.The Office
of Sponsored Projects(OSP) serves as the coordinating office for
externally funded research and sponsored projects at The University
of Texas at Austin. The mission of the OSP is to assist faculty and
professional research staff in their efforts to secure and ensure
proper stewardship of external funding. We do that by assisting
research faculty and staff with the following: proposal review,
authorization, and submission; award negotiations and acceptance;
account management; close-out, reports, audits, collection;
professional development and education; export control, and
research compliance.We embrace the ideas and perspectives of a
diverse set of talented people - of varied backgrounds and life
experiences.We striveto create an environment where all members are
empowered to be true to themselves, to participate fully in our
vibrantcultureand to thrive as individuals. Creating and
maintaining a healthy communitywhere all members feel welcomed,
valued and respected isa foundational pillar for the University of
Texas.Responsibilities
- Review terms and conditions of new awards and establish new
accounts.
- Monitors post award activities to ensure compliance for issues
involving allowable costs, cost transfers, budget adjustments and
reporting requirements. Including identifying, monitoring and
resolving account overdrafts.
- Prepare and/or assist in the preparation of financial reporting
including monthly analyses of account balances.
- Monitor and review subaccount balances including invoicing and
budget adjustments.
- Monitor accounts receivable balances, including contacting
sponsors as needed.
- Review processes for efficiencies and assist in defining
automation projects related to process improvements.
- Assist with special projects as assigned by management
group.Required QualificationsBachelor's degree and three years of
experience in post-award grant administration and/or in the
preparation, processing, and negotiation of research grant and
contract proposals. Experience in governmental or commercial
accounting. Extensive experience with the use of MS Word and MS
Excel software. Experience with creating and maintaining
spreadsheets. Ability to maintain accuracy and pay close attention
to details. Ability to review and interpret the terms and
conditions of research grants and contracts. Must be authorized to
work in the United States on a full-time basis for any
employer.Preferred QualificationsAdvanced degree. More than the
required years of experience. Ability to work independently with
limited supervision. Ability to work collaboratively and
constructively in a team environment. More than two years of
experience in governmental accounting. Knowledge of federal
guidelines pertaining to institutions of higher education.
Certified Research Administrator. Experience in a Sponsored
Projects Office.Salary Range$55,000+ depending on
qualificationsWorking Conditions
- Repetitive use of keyboard at workstation
- Repetitive use of standard office equipment
- Access to internet required for remote workWork Shift
- Flexible work hours between 7am and 6pm CST, regular work
schedule must be approved by direct supervisor and may be dependent
on current need for team coverage
- OSP employees may be considered for remote work; employee must
meet all of the qualifications outlined in OSP's Flexible Work
Arrangement Policy and submit required documentation outlined in
the University's Flexible Work Arrangement PolicyRequired Materials
- Letter of interest
- Resume/CV
- 3 work references with their contact information; it is
recommended at least one reference should be from a current or
previous supervisor.Importantfor applicants who are NOT current
university employees or contingent workers:You will be prompted to
submit your resume the first time you apply, then you will be
provided an option to upload a new Resume for subsequent
applications. Any additional Required Materials (letter of
interest, references, etc.) will be uploaded in the Application
Questions section; you will be able to multi-select additional
files. Before submitting your online job application, ensure
thatALLRequired Materials have been uploaded. Once your job
application has been submitted, you cannot make changes.Important
for Current university employees and contingent workers:As a
current university employee or contingent worker, you MUST apply
within Workday by searching for Find UT Jobs. If you are a current
University employee, log-in to Workday, navigate to your Worker
Profile, click the Career link in the left hand navigation menu and
then update the sections in your Professional Profile before you
apply. This information will be pulled in to your application. The
application is one page and you will be prompted to upload your
resume. In addition, you must respond to the application
questionspresented to upload any additional Required Materials
(letter of interest, references, etc.) that were noted
above.----Employment Eligibility:Regular staff who have been
employed in their current position for the last six continuous
months are eligible for openings being recruited for through
University-Wide or Open Recruiting, to include both promotional
opportunities and lateral transfers. Staff who are
promotion/transfer eligible may apply for positions without
supervisor approval.----Retirement Plan Eligibility:The retirement
plan for this position is Teacher Retirement System of Texas (TRS),
subject to the position being at least 20 hours per week and at
least 135 days in length.----Background Checks:A criminal history
background check will be required for finalist(s) under
consideration for this position.----Equal Opportunity Employer:The
University of Texas at Austin, as an equal opportunity/affirmative
action employer,complies with all applicable federal and state laws
regarding nondiscrimination and affirmative action. The University
is committed to a policy of equal opportunity for all persons and
does not discriminate on the basis of race, color, national origin,
age, marital status, sex, sexual orientation, gender identity,
gender expression, disability, religion, or veteran status in
employment, educational programs and activities, and
admissions.----Pay Transparency:The University of Texas at Austin
will not discharge or in any other manner discriminate against
employees or applicants because they have inquired about,
discussed, or disclosed their own pay or the pay of another
employee or applicant. However, employees who have access to the
compensation information of other employees or applicants as a part
of their essential job functions cannot disclose the pay of other
employees or applicants to individuals who do not otherwise have
access to compensation information, unless the disclosure is (a) in
response to a formal complaint or charge, (b) in furtherance of an
investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information.----Employment
Eligibility Verification:If hired, you will be required to complete
the federal Employment Eligibility Verification I-9 form. You will
be required to present acceptable and original documents to prove
your identity and authorization to work in the United States.
Documents need to be presented no later than the third day of
employment. Failure to do so will result in loss of employment at
the university.----E-Verify:The University of Texas at Austin use
E-Verify to check the work authorization of all new hires effective
May 2015. The university's company ID number for purposes of
E-Verify is 854197. For more information about E-Verify, please see
the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF]----Compliance:Employees
may be required to report violations of law under Title IX and the
Jeanne Clery Disclosure of Campus Security Policy and Crime
Statistics Act (Clery Act). If this position is identified a Campus
Security Authority (Clery Act), you will be notified and provided
resources for reporting. Responsible employees under Title IX are
defined and outlined in HOP-3031.The Clery Act requires all
prospective employees be notified of the availability of the Annual
Security and Fire Safety report. You may access the most recent
report here or obtain a copy at University Compliance Services,
1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Keywords: University of Texas at Austin, Austin , Grants & Contracts Specialist-SPAA, Other , Austin, Texas
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