Project Administrator

Company: Dragados
Location: Austin
Posted on: January 24, 2023

Job Description:

RESPONSIBILITIES

• Answer telephones and direct callers to appropriate employee
  
• Greet and direct visitors in a professional, friendly, hospitable manner
  
• Coordinate the pick-up and delivery of express mail services (FedEX, UPS, etc.)
  
• Order, receive, stock, and distribute office and kitchen supplies
  
• Process invoices by matching delivery tickets and cost coding to the correct cost code
  
• Order materials such as concrete, rock, and safety supplies
  
• Maintain subcontractor files
  
• Assist field operations with maintaining and logging revised plans
  
• Maintain and track CDL logs, safety inspection log, equipment, and change orders logs
  
• Payroll duties will include coordinating with Superintendent/Foreman and the payroll department by collecting time sheets, verifying cost codes, and total hour spreadsheet
  
• Assist employees with time off requests, address changes, tax form, and direct deposit form updates
  
• Keep employee bulletins boards up to date
  
• Assist Superintendents with termination slips and status change forms
  
• Type memos, correspondence, reports, and other documents as needed
  
• Administrative duties such as copying, printing, faxing, filling, etc.
  
• Assist with set-up and close out of jobsite office
  
• Perform other related duties as required and assigned
  
• Review and submit time sheets to Payroll Department on weekly basis
  
• Assist with ordering of job site materials and subsequent coding of invoices
  
• DBE reporting and compliance
  
• Assist in preparation of OJT (on the job training) paperwork requirements
  
• Conduct new hire orientations for craft employees on job site
  
• Review and manage contract indemnification
  
• Documentation control and management
  
• Handle and support the safety department in terms of documentation, uploading it into the AIC system
  
  QUALIFICATIONS
  
  
  • Minimum of a 2 year degree preferred
    
  • Minimum of three (5) years of relevant experience
    
  • Bilingual required
    
  • Excellent interpersonal, verbal, and written communication skills
    
  • Ability to work independently on assigned tasks as well as to accept direction on given assignments
    
  • Able to work collectively with the administrative team associates
    
  • Strong computer skills: Word, Excel, PowerPoint, and Outlook
    
  • Ability to multi-task and work in high pressure environment
    
  • Strong planning, organizational, and administrative skills
    
    Pre-employment background check and drug screening required.
    
    Pulice Construction, Inc. is an Equal Opportunity Employer Women/Minorities/Veterans/Disabled
    
    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
    
    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Dragados, Austin , Project Administrator, Other , Austin, Texas