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Executive Assistant - Global Design firm!

Company: Burnett Specialists
Location: Austin
Posted on: May 15, 2022

Job Description:

A consulting firm has an exciting Executive Assistant to provide vital administrative support a top Executive in the Austin, TX office. You will be a business partner and oversee major special events such as F1! We need a seasoned EA who can handle calendar and travel management, client relations, contracts and proposals, superior software skills and the ability to consistently anticipate/understand the Managing Director's needs and then taking appropriate action.

This firm has an amazing culture, top tier salaries, latest and best technologies, unbeatable benefits: profit sharing, employee stock, 2 significant bonus opportunities, reimbursement for continued education and license etc. As a people-first organization, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

Position:
- Responsible for the flow of contract and proposal review for projects connected to the Managing Directors, ensuring timely preparation and issuance
- Organize project files and spreadsheets relating to correspondence with the clients and consultants
- Prepares both routine and confidential correspondence, reports, presentations and other complex documents
- Builds and maintains excellent client relationships; stays on top of relevant client information
- Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner
- Extensive calendar and time management; ensures that Executives are on time and prepared for meetings; consistently reviews calendar for changes
- Coordinates detailed travel reservations and oversees that changes or problems are resolved and communicated
- Coordinates on-site meetings, meeting set-up and clean-up for meetings led by the Managing Director
- Ensures CRM database and Outlook Contacts are up to date and accurate
- Coordinates attendance/details relating to professional memberships, community relations, civic responsibilities and social and/or personal obligations

Qualifications
- Degree preferred and 5+ years of Executive Administrative Assistant supporting Executive-Level Management in a fast-paced corporate environment; experience in the architecture, design or commercial real estate development/brokerage industries strongly preferred
- Ability to be present in the office in order to effectively establish relationships, collaborate, and support leaders
- Experience drafting and reviewing contracts for architectural and consultant services
- Demonstrates initiative and planning; capable of anticipating a manager's needs and staying "two steps ahead"
- Professional appearance and calm demeanor; capable of consistently maintaining a high level of composure, confidentiality and job focus
- Excellent verbal and communication skills
- Strong problem solving, prioritizing, organizational and time management skills
- Ability to work independently with minimal guidance
- Strong proficiency with Microsoft Office suite including Word, Excel, and PowerPoint; proficiency with InDesign, Illustrator and/or Photoshop preferred.

Qualified candidates please send resumes to angelac@burnettspecialists.com

Keywords: Burnett Specialists, Austin , Executive Assistant - Global Design firm!, Other , Austin, Texas

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