Executive Assistant I

Company: Texas State Job Bank
Location: Del Valle
Posted on: May 14, 2022

Job Description:

Primary Purpose:Work under minimum supervision to provide advanced clerical services to the cabinet-level administrator assigned. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public.Minimum Qualifications:Education/CertificationHigh school diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency)Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee.Knowledge/Skills:Knowledge of school district organization, operations, and administrative policiesAbility to read and comprehend instructions, correspondence, and memosAbility to make independent decisions regarding planning, organizing, and schedulingExcellent public relations, organization, communication, and interpersonal skillsAbility to use software to develop spreadsheets, perform data analysis, and do word processingAbility to multi-task numerous complex administrative activitiesMust be self-motivated, possess the ability to work under pressure, able to handle multiple tasks and work collaborativelyExperience:Three years of work-related experience and general knowledge of routine office procedures to include customer service, telephone etiquette, efficient and effective filing, and bookkeeping procedures.Major Responsibilities and Duties:(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)ProfessionalismThe Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.Rule 247.1 Purpose and Scope; DefinitionsRule 247.2 Code of Ethics and Standard Practices for Texas EducatorsOrganization ManagementTheexecutive assistantmanages administrative, fiscal, and facilities functions responsibly through activities such as the following:Assist withdepartment budget preparation and maintain accurate records of expenditures.Prepare and process purchase orders and receive, store, and issue supplies and equipment.Maintain inventory of fixed assets, equipment, and supplies.Maintain inventory of equipment and supplies; order supplies and materials as needed.Prepare department communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements.Prepare instructional materials as requested.Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.Maintain department calendar of events.Compile, maintain, and file all reports, records, and other documents as required.Maintain records according to established procedures.Maintain general office files; save/store required documents per policy and administrative procedures.Establish and maintain recordkeeping procedures for the department.Monitor appropriate use of the budget (secure monies received; prepare monies for deposit; dispense monies, paychecks, travel checks, reimbursements, etc.)Maintain payroll information including attendance reporting, absence reports, etc.Communication and Community RelationsTheexecutive assistant promotes a positive tone forthe Technology department or community relations through activities such as the following:Prepare correspondence, forms, manuals, reports, presentations, and other documents for the administrator assigned.Schedule appointments and maintain the administrators calendar.Set up meetings including reserving the venue, preparing materials, and arranging for refreshments and catering as needed.Make travel arrangements including making hotel

Keywords: Texas State Job Bank, Austin , Executive Assistant I, Other , Del Valle, Texas