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Purchasing and Contract Specialist

Company: Central Health
Location: Austin
Posted on: January 15, 2022

Job Description:

Overview
Under general direction, performs procurement functions in compliance with policies, procedures and applicable State and Federal rules and regulations. Supports purchasing team and department leaders to meet organizational priorities and procures equipment, supplies and services at the best value possible for assigned departments or functions. Supports the development of informal bids and formal solicitations, reviews departmental requests, communicates with vendors, manages process from planning to execution and ongoing management of an assigned set of contracts.

Essential Duties -(at least 5 that are non-negotiable duties and are absolutely pertinent to successfully completing the job without
accommodations):
--- Supports the development of informal and formal solicitations based on policy guidance and business needs, including every phase of planning and development of procurements and assists with moderately complex solicitations in key areas.
--- Supports ongoing contractual relationships for complex contracts through task orders and compliance activities in partnership with business leaders in assigned areas.
--- Implements Historically Underutilized Business (HUB) vendor outreach and education.
--- Provides information and assistance to staff regarding purchasing procedures, purchase order/bid status updates and contract status.
--- Creates, manages and maintains database and documentation, including reviewing for conformity to negotiated rates, rules and regulations.
--- Posts public notices as applicable.
--- Prepares purchase orders, solicits informal bid proposals and reviews requisitions for goods and services purchased.
--- Research, interview and negotiate with suppliers to obtain prices and specifications.
--- Coordinates and manages pre-bid conferences with vendors
--- Places task orders against existing contracts or approved requisitions.
--- Implements records management practices for assigned area(s) according to policy and procedure and maintains assigned files and records.
--- Support the diversity and inclusion initiatives of the organization.
--- Completes the annual compliance training by scheduled deadline.
--- Performs other duties as assigned.

Knowledge/Skills/Abilities:

Knowledge of:
Principles and practices of public sector purchasing

Skill in:
Evaluating specification and scope of work to ensure business needs are achieved;
Evaluating bids and proposals;
Thinking critically using logic and analysis to identify strengths and weaknesses of different approaches
Utilizing computer-based purchasing applications (Bid Sync);
Researching equipment, vendors and other information as relates to purchasing
Listening to internal and external customers and ascertaining appropriate information;
Effectively communicating information and ideas verbally, and in writing;
Organization and time management;

Ability to:
Develop complex solicitation documents to procure necessary goods and services;
Correctly follow established statutes, rules, processes and procedures;
Manage a heavy workload and meet deadlines, as required;
Evaluate contracts and recommend future status;
Pay attention to details.

Qualifications
MINIMUM EDUCATION: High School Diploma or GED

PREFERRED EDUCATION: Associates degree in a related field.

MINIMUM EXPERIENCE: A minimum of two years of experience, to include:
--- Working in an office environment managing multiple projects,
--- review of proposals, task orders, change orders and contracts,
--- review of invoices and matching of payment documents

PREFERRED EXPERIENCE: A minimum of one year of procurement experience in governmental environment, including technical or specialized purchasing such as technology, construction or health care services or a minimum of five years general procurement or -contracting experience.

REQUIRED CERTIFICATIONS/LICENSURE: Holds and maintains these certifications as a professional. Lapsing/expiration of these certifications/licensure will result in suspension of work: N/A

PREFERRED CERTIFICATIONS/LICENSURE:
--- Professional certification as a professional buyer or public purchasing officer by a national purchasing organization,
--- Texas Driver's License and proof of automobile liability insurance coverage on personal vehicle utilized for work-related purposes.

REQUIRED COURSES/COMPLETIONS (e.g., CPR): N/A

Keywords: Central Health, Austin , Purchasing and Contract Specialist, Other , Austin, Texas

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