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Procurement Specialist III

Company: City of Austin, TX
Location: Austin
Posted on: January 15, 2022

Job Description:

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Position Information

Posting Title Procurement Specialist III Job Requisition Number COA084830 Position Number 105180 Job Type Full-Time Division Name FASD-Purchasing Materials Mgmt Minimum Qualifications

Education and/or Equivalent Experience:

* Graduation with a Bachelor's degree from an accredited college or university, plus four (4) years of experience in a related field.
* Four (4) years of applicable work experience may be substituted in place of the minimum education requirement.
* Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience.

Licenses and Certifications Required:

* None.

Notes to Applicants

Position Overview: Under limited supervision, and within their delegated procurement authority, this position will perform a variety of procurement services to their assigned department customers including all formal and informal source selection services, contract monitoring and contract administration services, category management, occasional buying services, and a range of advisement and technical support services in these same areas.

Ninety (90) day provision for additional vacancy: When the same or an additional vacancy occurs within a department in the same job title within 90 days after the start date of the top candidate, the hiring department may offer the additional position to another candidate from the same candidate pool.

Application Instructions and Top Candidate Requirements:

* A detailed and complete Employment Application is required.
* Resume and Cover Letter are required and will not be accepted in lieu of a complete online Employment Application.
* Employment history dates on resume should match online Employment Application.
* Employment history dates must include month and year. Please include contact information from previous employers.
* Top Candidates may be subject to a skills assessment.
* The candidate selected for this position may be required to provide proof of education.
* This position will require a pre-employment Criminal Background Investigation.

Pay Range

$26.55 - $34.52

Hours

Monday - Friday, 7:45 a.m. - 4:45 p.m.

Teleworking and Alternative Work Schedules may be available.

Job Close Date

01/17/2022 Type of Posting External Department Financial Services Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location Municipal Building, 124 W. 8th St. Preferred Qualifications

* Experience with public sector procurement and contract management best practices.
* Professional Procurement Certifications such as Certified Public Purchasing Buyer (C.P.P.B.), Certified Public Purchasing Manager (C.P.M.) or national equivalence.
* Experience leading and coordinating teams of stakeholders and managing and adjusting project priorities.
* Risk mitigation, contract negotiation, and experience training staff is a plus.

Duties, Functions and Responsibilities

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

* Performs source selection and contract formation services including informal solicitations including Requests for Quotations (RFQ), issues purchase orders and single transaction contracts under the State's formal threshold, participates under and as authorized leading cooperative contracts. Performs all formal solicitations above the formal threshold including Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQS); solicitations for Citywide, revenue-generating, and concessions contracts; and solicitations for construction and construction-related professional services.
* Performs contract management and contract administration services including order monitoring for delivery orders, purchase orders, and single transaction contracts; contract compliance monitoring for project contracts and term master agreements; and contract administration services for assigned contracts
* Performs advisory and technical support services to assigned department customers, current and prospective contractors, and members of the public on variety of procurement activities including procurement cards; delivery orders; purchase orders; informal source selection processes; all formal source selection processes; construction and construction-related professional services; master agreements; order monitoring; participating under and leading cooperative contracts; contract management; contract administration; and category management.
* Performs category management of one or more groups of similar and/or related contracts as assigned; develops and maintains product, service, and contractual expertise within assigned categories; develops and maintains market intelligence within assigned categories; develops and executes strategic category plans; and develops and presents reports on the performance of category plans
* Performs, as necessary, occasional buying services including purchases using a procurement card, issuing delivery orders for non-competitive releases under existing master agreements, issuing purchase orders for non-competitive buys under the State's informal threshold.

Responsibilities- Supervision and/or Leadership Exercised:

May act in a lead role on assigned projects and/or programs as assigned.

Knowledge, Skills and Abilities

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

* Knowledge of public purchasing practices and techniques.
* Knowledge of applicable procurement statutes, ordinances, and codes.
* Knowledge of accounting and budgeting process as it relates to purchasing transactions.
* Knowledge of contract law, terms, and conditions.
* Knowledge of contract category management.
* Skill in buying procedures, purchase orders, delivery orders, and the use of purchasing cards.
* Skill in informal and all formal source selection processes including price competition.
* Skill in contract negotiation and formation, contract management, and contract administration processes.
* Skill in computes applications including spreadsheets, databases, and word processing software.
* Skill in establishing and maintaining good working relationships with other City employees and the public.
* Skill in effective oral and written communication.
* Skill in exercising good judgment, tact, and diplomacy.
* Skill in using automated purchasing systems.
* Ability to develop and lead cross-functional teams.
* Ability to resolve all contract disputes.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA

City of Austin is committed to compliance with the American Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or TTY (512) 974-2445.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * The minimum qualifications of the Procurement Specialist III are: Graduation with a Bachelor's degree from an accredited college or university, plus four (4) years of experience in a related field. Four (4) years of applicable work experience may be substituted in place of the minimum education requirement. Graduation with a graduate degree from an accredited college or university in a related field may substitute for up to two (2) years of the required experience. Do you meet the minimum qualifications of this position?
* Yes
* No


* * Please provide a brief description of how you meet the minimum qualifications listed for this position-to include, meeting the educational requirements, years of related experience and substitutions.

(Open Ended Question)


* * If identified as a top candidate, do you agree to a Criminal Background Investigation (CBI)?
* Yes
* No


* * Briefly describe your experience with public sector procurement and contract management best practices.

(Open Ended Question)


* * Please list any Professional Procurement Certifications such as Certified Public Purchasing Buyer (C.P.P.B.), Certified Public Purchasing Manager (C.P.M.) or national equivalence.

(Open Ended Question)


* * Please describe your experience managing and coordinating teams of stakeholders and managing and adjusting project priorities and indicate in which positions listed on your application include this experience.

(Open Ended Question)


* * Describe your experience in risk mitigation, contract negotiation, and experience training staff. Please indicate the position(s) listed on your application that support(s) your answer.

(Open Ended Question)



Optional & Required Documents

Required Documents

* Cover Letter
* Resume

Optional Documents

Keywords: City of Austin, TX, Austin , Procurement Specialist III, Other , Austin, Texas

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