Company: Regent Properties
Posted on: January 15, 2022
Property Administrator - Regent PM
The Property Administrator will provide first-class property
management service and assist the Property Management team with day
to day administrative support including accounts payable functions,
general administrative support, and tenant/vendor customer
Essential Duties & Responsibilities:
Provide excellent customer service to both external and internal
Monitor the work order system to ensure timely completion and
closing of tenant work order requests. Work cohesively with
engineers and tenants on any problem areas and ensure tenant is
satisfied with results.
Make sure that the office is always covered to allow the Property
Manager time to interact with the tenants and their immediate
Review for accuracy and transmit vendor invoices to the accounts
payable program (Avid). Ensure invoice coding is correct before
sending to manager for payment approval.
Maintain building access control system. Update building and garage
access card requests from tenant's daily.
Coordinate all tenant pre move-in requirements such as access
cards/keys, lobby tenant directory, mailbox assignment.
Responsible for the scheduling of the building conference rooms.
Ensures that all audio/video equipment is in working order in the
conference center and in the common areas.
Review security DAR reports daily to determine if any incidents
occurred after-hours and report to Property Manager. Issue work
orders for any maintenance items that were discovered during
security officer rounds.
Coordinate tenant janitorial requests to the night janitorial
supervisor and ensure completion.
Organize and maintain lease folders, construction files, vendor
files, and building operations policies.
Monitor and maintain current fire warden lists and update
accordingly. Prepare correspondence as required.
Maintain all office equipment and order office supplies as
Help coordinate tenant events.
Open, sort and distribute all incoming mail.
Performs any additional duties that might be assigned by the
Property Management team.
Requirements and Work Experience:
Minimum of 3 years experience in commercial property
High School diploma or equivalent required.
Experience working in property management and accounting systems
and the aptitude to quickly learn new systems.
Immediate knowledge of Microsoft Office. Experience in MRI
accounting software, Workspeed work order system, and Avid BillPay
Strong customer service, verbal and written communication skills
and organizational and problem-solving skills.
Other Skills and Abilities:
Ability to understand and carry out general instructions in
Ability to solve problems in standard situations.
Requires basic analytical skills and knowledge of financial terms
Calculate simple figures such as percentages.
Job Type *Full Time
Location: Austin, TX
About Regent Properties
Regent Properties is a real estate development and investment
company headquartered in Los Angeles, California. The company has
acquired, developed, and financed approximately $4 billion in real
estate transactions nationally, encompassing more than 26 million
square feet of office, retail, residential, and mixed-use projects;
in addition to 13,000 acres of master planned communities
representing 31,000 lots.
Keywords: Regent Properties, Austin , Property Administrator, Other , Austin, Texas
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