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Executive Assistant

Company: Ascension
Location: Austin
Posted on: October 7, 2021

Job Description:

We Are Hiring:

If you are a highly organized, detail oriented, critical thinker looking for a challenging and rewarding career, Join our Executive Support Team as an Executive Assistant.


In this full time remote position, the Executive Assistant will be a proven creative thinker with strong business acuity. As well as possess a proven track record of effectively interacting with and supporting senior management.


Preferred Location Austin, TX.

What You Will Do:

Responsibilities of this position will include:


  • Direct Support to the Executive
  • Proactively support a leader’s strategic priorities: helping a leader identify the areas where they must direct their focus and identifying metrics for success. Revisiting regularly and evaluating progress.
  • Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the leader has all of the information needed to be as productive as possible. Send out agendas or documents to meeting attendees as necessary. Take meeting notes and track meeting action items.
  • Manage internal and external communications: writing first drafts of decks, emails, documents etc. for the Executive.
  • Help complete priority items for the Executive to an appropriate level of quality.
  • Keep the Executive accountable for commitments, while helping keep direct reports accountable for results.
  • Meeting & Event Preparation
  • Managing the meeting cadence for the Executive, ensuring materials are sent in advance, time is well spent, and objectives are achieved.
  • Project Management
  • Tracking high priority initiatives for the Executive, identifying any obstacles and facilitating resolution.
  • Strategic Initiatives
  • Providing decision support through data gathering, information analyzing, and presenting considerations to relevant stakeholders.
  • Identifying and participating in certain strategic national projects (e.g., ABIDE).
  • Help coordinate business-wide procedures and work to improve existing processes for maximum clarity, efficiency, and success.
  • Team Management
  • Work with leaders on various cross-functional tasks/projects
  • Act as a central source of information.
  • Help align leaders on internal processes.
What You Will Need:


• High school diploma or GED required.

Additional Preferences:
  • 5+ years of experience organizing and managing senior executive in complex set of responsibilities and relationships, preferably in large, matrixed, multi-site organization.
  • Possess a Bachelor’s degree, Business Management or related field preferred.
  • Strong ability to think strategically and proactively in order to make recommendations that align strategy with action.
  • Detail-oriented and data-driven.
  • Ability to analyze and compile large sets of data and present effective reports.
  • Proficiency with G Suite products.
  • Strong interpersonal skills with the ability to build trust.
  • Ability to work strategically and collaboratively across the organization
  • Ability to successfully organize, lead, and direct teams of people.
  • Possess an encouraging, can-do attitude.
  • Self-motivated and self-sufficient.
  • Strong time management and multitasking skills.
  • Experienced with coordinating and managing projects.
  • Excellent oral and written communication skills.
Why Join Our Team:

When you join Ascension, you join a team of over 160,000 individuals across the country committed to a Mission of serving others and providing compassionate, personalized care to all. Our inclusive culture, continuing education programs, career coaches and benefit offerings are just a few of the resources and tools that team members can use to create a rewarding career path. In fact, Ascension spent nearly $46 million in tuition assistance alone to support associate growth and development. If you are looking for a career where you can grow and make a difference in your community, we invite you to join our team today.

Equal Employment Opportunity Employer:

Ascension Technologies is an equal opportunity employer (EEO) and affords equal opportunity to all associates and applicants without regard to race, color, religion, national origin, gender identity, sexual orientation, age, physical or mental disability, veteran status, genetic data, or other legally protected status. For further information regarding your EEO rights, click on the following link to the “EEO is the Law” poster:


EEO is the Law Poster Supplement


Please note that Ascension will make an offer of employment only to individuals who have applied for a position using our official application. Be on alert for possible fraudulent offers of employment. Ascension will not solicit money or banking information from applicants.

E-Verify Statement:

This employer participates in the Electronic Employment Verification Program. Please click the E-Verify link below for more information.


Keywords: Ascension, Austin , Executive Assistant, Other , Austin, Texas

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