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Program Specialist I

Company: Texas Health & Human Services Commission
Location: Austin
Posted on: June 12, 2021

Job Description:

The Program Specialist I position reports to the Community Access and Grants Manager in the Office of Aging and Disability Resource Centers (OADRC). This position performs routine administrative and technical assistance work which involves assisting with planning, developing, and implementing of OADRC programs and providing support to program staff, volunteers, and stakeholders. This position assists in the collection, organization, and preparation of materials in response to requests for program information and reports. Assists in staffing the ADRC Help Desk and coordinating responses. Assists in providing technical and administrative assistance to program staff, volunteers, and sub-recipient contractors for OADRC programs. Assists with the preparation of administrative reports and specials projects by conducting literature reviews and reviewing state and federal statutes, rules, and/or policies. Participates in monitoring and reviewing contractor information to ensure compliance with requirements, policies and procedures. Works under moderate supervision, with limited latitude for the use of initiative and independent judgement. Essential Job Functions:

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

EJF1. Provides technical assistance and administrative support to OADRC programs. Assists in the collection, organization, and preparation of materials in response to requests for program information and reports. Assists in providing technical and administrative assistance to program staff, volunteers, and sub-recipient contractors for OADRC programs. Develops and maintains repositories, documents, spreadsheets and compilers, work products, project status updates and program deliverables. Participates in the development and ongoing revisions of OADRC project management practices, policies, procedures, forms, templates, and website. Assists in the preparation of administrative reports and special projects. (30%)

EJF2. Serves as a liaison to program and agency staff, volunteers, general public, and stakeholders by providing information explaining program specifics and requirements. Assists in staffing the ADRC Help Desk and coordinating responses. Communicates, consults with, and responds to organizational area requests on issues to provide, exchange, or verify information and to answer inquiries, address issues, or resolve problems. (25%)

EJF3. Supports the requisition and contract management process and ensures payments are processed within required timelines. Assists in preparing program budget documents. (20%)

EJF4. Monitors and reviews compliance with requirements, laws, regulations, policies, and procedures for assigned program (15%)

EJF5. Supports and assists with the facilitation of meetings and professional workgroups in an effective and professional manner. Supports peers and special projects within the unit and conducts other duties as assigned. (10%)

Knowledge Skills Abilities:

Knowledge of project management and research processes and techniques.

Skill in operating computers and applicable software such as Microsoft Word, Outlook, PowerPoint and Excel.

Skill in managing multiple tasks on a set deadline.

Skill in prioritizing work in a fast-paced environment.

Ability to write in a clear, concise and organized fashion.

Ability to gather, assemble, correlate, and analyze facts.

Ability to devise solutions to problems.

Ability to prepare reports.

Ability to develop, evaluate, and interpret policies and procedures.

Ability to communicate effectively and professionally with diverse audiences.

Ability to work independently as well as on teams.

Registration or Licensure Requirements:

N/A Initial Selection Criteria:

Graduation from an accredited four-year college or university with major course work in a field relevant to the assignment is generally preferred. Related work experience may substitute for the required education on a year-for-year basis with maximum substitution of four (4) years.

Ability to gather, assemble, correlate, and analyze facts.

Experience in preparing reports.

Skill in using a personal computer and application software such as Microsoft Word, Excel, Power Point, Outlook or other similar programs.

Additional Information:

MOS Code:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to: OS, YN, YNS, 611X, 612X, 641X, 712X, OSS, 8U000, 16GX, 60C0, 63G0, 86M0, 86P0, 88AD. All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information, see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.

HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.

I-9 Form - Click here to download the I-9 form.

In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.

Keywords: Texas Health & Human Services Commission, Austin , Program Specialist I, Other , Austin, Texas

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