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Accounts Receivable Specialist

Company: Mood Media
Location: Austin
Posted on: May 5, 2021

Job Description:

TX - Austin The Accounts Receivable Specialist II is responsible for all Accounts Receivable (A/R) functions for a client profile. This includes timely and accurate billing/invoicing for our clients' variety of media services on a daily and monthly basis. Some knowledge of 3rd party billing platforms and accounting reconciliation procedures. High attention to detail in reviewing services provided and extended warranties for many large brand clients. Excellent communication skills with internal and external clients to resolve all disputes. Multi-tasking to obtain clients deposit and set up Autopay in addition to proper application of payments. Calling client for resolution of past due A/R. Ownership of each client profile to ensure their experience with Mood Media is the best it can be will minimize collection efforts on open A/R. Essential Job Functions and Responsibilities:

  • Manage a client portfolio that may vary in size based on business needs
  • Accurate invoice creation and distribution: reviewing order accuracy, receive purchase orders, validate data provided by Operations, invoice note creation and order fulfillment
  • Adhere to specific customer billing needs and timeframe requirements
  • Adjust or credit invoices due to errors or cancellation, determine root cause for credit
  • Communicate with client to determine issue and resolution to ensure timely payment
  • Process address updates, net term and bill to changes
  • Contact client to obtain deposit for new installations and set up AutoPay
  • Respond to client inquiries regarding past due accounts, research and provide account information to client as necessary
  • Provide invoice copies and or statements to clients
  • Expedite timely payment via phone, email or collections letters while meeting required daily quotas
  • Ability to problem solve and troubleshoot through client issues
  • Maintain accounts receivable past due balances at or below an acceptable level deemed by the Accounts Receivable Manager
  • Application of identified cash receipts to A/R, clean up Unapplied receipts
  • Reconciliation of A/R
  • E-Invoice set up
  • Perform timely execution of month end closing procedures/deadlines
  • Other duties as assigned by management Education and Experience: College Degree preferred; High School diploma plus minimum of 1 year working experience in a Billing or Accounts Receivable Department required Knowledge/Skills/Abilities:
    • 1 -- 3 years of related Accounts Receivable experience
    • Excellent computer skills including ability to learn new computer software & systems
    • Ability to handle high volume -- Approx 50 tasks per day
    • Outstanding verbal and written communication skills, organizational skills, and the ability to prioritize and multi-task required
    • Detail oriented with strong analytical skills
    • Knowledge of billing and receivable management preferred
    • Intermediate knowledge of Excel
    • Knowledge of basic accounting principles
    • Strong decision making skills with little to no supervision
    • Works well with others as team work is essential for success

Keywords: Mood Media, Austin , Accounts Receivable Specialist, Other , Austin, Texas

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