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Proposal Coordinator

Company: Spire Consulting Group, LLC
Location: Austin
Posted on: January 17, 2020

Job Description:

WHY SPIRE At Spire Consulting Group, we strive to get the brightest and most passionate minds in the industry. We promote and live our culture, which is built on integrity, value, dedication, and team. We have created an environment where thought-leaders excel, and we take a personal interest in our employees' professional development and growth. We are inspired by a compelling purpose to "-- ensure a vision becomes a reality' for clients and employees alike. Spire has built a reputation for being a leader in our industry and in the communities in which we live and work. So, why take a job when you can live an adventure - POSITION SUMMARY Spire is seeking a Proposal Coordinator in our Austin office to join the strong and dynamic Marketing team of Spire. The Proposal Coordinator will work closely with the Marketing Director and other Marketing, Sales and Services teams and will be responsible for the management, writing, designing and production of competitive proposals and presentations for project management, project controls, dispute resolution support and construction advisory services. The Proposal Coordinator will also oversee the maintenance of our CRM database to ensure accuracy of information. The Proposal Coordinator must be a self-starter with strong organizational skills, possess the ability to handle multiple tasks and meet tight deadlines, and be willing to work overtime as needed to accommodate deadlines and production schedules. Strong writing and proofing skills are a must. This position requires a commanding knowledge of the A/E/C industry. - RESPONSIBILITIES - Monitor various websites for RFQs/RFPs. - Coordinate the go/no-go process with the Sales and Leadership teams. - Receive and analyze RFQs/RFPs to develop schedule and task assignments. - Lead the development of competitive proposals from kick-off meeting through delivery of submittal. - Develop non-technical proposal sections and tailor project descriptions and resumes as needed. - Collect and draft technical proposal sections from past proposals or by research and interview. - Proofread technical documents for grammar and clarity to ensure client requirements are met. - Oversee the preparation of presentations/leave-behind materials for client interviews and meetings. - Manage the proposal printing, production, assembly and delivery of final submittal. - Complete all the necessary proposal close-out activities. - Serve as Cosential CRM system manager (training can be provided). - Create and maintain Spire's corporate proposal and graphics boilerplate libraries. - Order and track inventory of proposal supplies. - Support the Sales team with research on leads, opportunities, pursuits, and clients. - Support the Marketing team with client outreach efforts (i.e. conferences, events, etc.) as requested. SKILLS - Strong command of English grammar, composition, spelling, and proofreading skills. - Excellent organizational, file management, and time management skills. - Ability to meet and stay ahead on multiple deadlines. - Ability to identify and separate work tasks, prioritizing them by proposal activity and deadlines. - Ability to work flexible hours as needed or required by proposal deadlines. - Understanding of basic marketing principles and A/E/C industry terminology and procedures. - Proven demonstrated attention to detail. - Commitment to producing high-quality work. - EDUCATION / QUALIFICATIONS Required - Bachelor's degree in Marketing, Business, Communications, Journalism, or English. - Minimum 3 years of experience in writing, editing, and preparation of A/E/C proposals. - Solid proficiency in Microsoft Office Suite, Adobe InDesign and Acrobat Professional. Preferred - Experience with CRM systems (Cosential). - Experience with Adobe Photoshop and/or Illustrator. - Experience with SMPS. - PERKS / BENEFITS - Health coverage for employee and family through medical, dental, and vision plans. - Financial protection through life, disability, and travel insurance. - 401(k) Plan with a generous match up to 6%. - Tax advantages through FSA, HSA, and Dependent Care FSA expenses with pre-tax dollars. - Professional development budget. - Employee assistance program. - LifeCare/LifeMart discount program (including travel, entertainment, financial services). - Paid Time Off (PTO) and holidays. - Community service opportunities. - Company social events/outings. - This is your chance to grow your career and have fun while you're at it. When you join Spire, you do more than advance your career, you become part of the Spire family that drives innovation, passion, embrace change, and celebrates the wins of personal and company success. - Spire Consulting Group, LLC is an Equal Opportunity Employer committed to excellence through diversity. All eligible candidates are invited to apply. -

Keywords: Spire Consulting Group, LLC, Austin , Proposal Coordinator, Other , Austin, Texas

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