Recruiting Coordinator, Employer Engagement

Company: University of Texas at Austin
Location: Austin
Posted on: April 16, 2024

Job Description:

Job Posting Title:Recruiting Coordinator, Employer Engagement----Hiring Department:Texas Career Engagement Career Services----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesYou'll be working for a university that is internationally recognized for our academic programs and research. Your work will contribute to operational excellence and enhance the student experience. If you're the type of person that wants to know your work has meaning and impact, you'll like working in our department and for UT Austin. UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time, and holidays
• Teachers Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin's libraries and museums with staff ID card
• Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card
• For more details, please see: and .PurposeThe successful candidate will lead and coordinate interview suite operations and recruiting activities and provide guidance to employers recruiting at UT from various industries to support UT-wide and college-specific recruiting initiatives.Responsibilities
  • Manage daily operations of the TCE employer recruiting space, including classrooms, conference room, and interview suite. Responsible for opening and closing of the interview suite in addition to front desk coverage as needed. Maintain physical condition of common spaces, equipment, marketing assets, materials, and supplies. Ensure interview suite is appropriately staffed. Develop and maintain processes and infrastructure which cultivate positive recruiting experiences for both employers and students. Identify opportunities for operational improvements.
  • Evaluate and respond to inbound employer inquiries via phone and email, directing employers to appropriate recruiting resources on and off campus. Engage in recruiting calls to advise employers on recruiting timelines and interview strategies for successful outcomes. Track recruiting activities and provide employer feedback to enhance recruiting success rates. Utilize recruiting expertise to nurture high-quality relationships and services.
  • Coordinate requests and logistics for virtual and on-campus recruiting events and fairs to support UT-wide and college-specific recruiting initiatives. Help support and host employer-led events and on-campus interview days. Liaise between employers, campus partners, TCE staff, and students to support holistic recruiting strategies. Coordinate interview schedules and campus-wide recruiting efforts using cloud-based software platforms such as Handshake and Mazevo. Assist in developing and ensuring compliance with recruiting procedures and guidelines. Supervise student staff.
  • Maintain accuracy of recruiting databases and generate reports on recruitment activity and statistical data as appropriate. Initiate, plan, and participate in recruiting activities and events.
  • Support communication, marketing, and data tracking efforts and reporting.
  • Other related functions as assigned.Required QualificationsTwo years of experience in program coordination, event planning, or recruiting. Excellent written and verbal communication skills. Professional demeanor and strong interpersonal/customer service skills. Ability to organize short- and long-term priorities and projects, and work with multiple deadlines. Database or customer relationship management (CRM) experience, and/or ability to learn new technology quickly. Demonstrated strong organizational and analytical skills. Ability to work independently and as a team member. Independent decision making and problem-solving ability and strong attention to detail. Preferred QualificationsThe ideal candidate will exceed the required qualifications and have two or more years of experience in university career services or corporate/university relations. Knowledgeable of corporate recruiting policies and procedures. Direct experience with Handshake or related customer relationship management (CRM) technology. Two or more years of experience in customer service and coordinating program or recruiting in education or corporate environment.Relevant education and experience may be substituted as appropriate.Salary Range$55,000 + depending on qualificationsWorking Conditions
    • Standard office environmentRequired Materials
      • Resume/CV
      • 3 work references with their contact information; at least one reference should be from a supervisor
      • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
        • E-Verify Poster (English) [PDF]
        • E-Verify Poster (Spanish) [PDF]
        • Right To Work Poster (English) [PDF]
        • Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Austin , Recruiting Coordinator, Employer Engagement, Human Resources , Austin, Texas