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Executive Administrative Assistant - HR/Accounting

Company: Crunch Fitness Austin
Location: Austin
Posted on: April 9, 2021

Job Description:

Who We Are: Welcome to Crunch Fitness Austin! Our mission is to enrich the lives of others through the power of well-being. As a Crunch Fitness franchisee, we believe in the Company philosophy of acceptance, tolerance, and inclusion. With over 30 years of combined successes in over a half dozen industries, our two founders guide the company with the vision of being the best place to work and work out. In this tribe, we work hard, have fun, and make history!Job Overview:The HR & Accounting Specialist supports a high-performance, high-care culture that operates with speed and urgency in delivering outcomes. They provide a high level of support to the executive and management team by performing detailed and process-oriented work with excellence. They support WOW service in payroll, benefits and accounting functions, supporting our operations team at the highest level!Primary Activities: Provide administrative support for HR and Finance executives alike (50% HR and 50% Accounting/Finance).

  • Human Resources:
  • Organize, compile, update company personnel records and documentation via the HRIS and Accounting systems.
  • Manage and update HRIS with information such as new hires, terminations, I9, ACA reporting, EEO-1 reporting, pay changes and corrections etc.
  • Assist with Open Enrollment paperwork, system reporting, benefits enrollment paperwork processing and COBRA.
  • Assist with payroll preparation and processing.
  • Prepare, manage and store paperwork for HR policies and procedures in the internal intranet system (Woven).
  • Answer employees questions and provide requested information about benefits, payroll, HRIS and Intranet system support.
  • Maintain schedule and coordinate calendar activities for company events, outings, and meetings. Order food/awards/supplies other items for company meetings and team building events and manage the budget and reporting of receipts for company events. Assist with calendar booking and travel arrangements for company events and meetings.
  • Assist with recruiting by performing administrative functions related to posting roles and updating bench planning and headcount tracking spreadsheets.
  • Accounting:
  • Coordinate with partners to ensure club point of sale system is configured and functioning properly.
  • Assist with account payable, reconciling invoices and contacting vendors.
  • Assist with accounts receivable by providing necessary backup documentation to assist third-party collections efforts.
  • Assist with daily cash and revenue reconciliations.
  • Assist with monthly close and preparation of financial statements and monthly reporting package.
  • Upload and code monthly Corporate credit card transactions.
  • Complete new employee setup in all systems and generate reporting and reconciliation as needed.
  • Complete new vendor setup in all accounting systems and maintain vendor master file.
  • Maintain and track outstanding rebates/refunds, supply orders, and payroll changes via tracking documents.
  • Maintain databases (Accounting/HRIS/Intranet) by keeping records and data current and accurate.
  • Assist with the management of inventory and club supply ordering.
  • Assist with create reporting packages for the management team in Google Sheets and/or Excel as requested.Competencies:
    • Excellent execution...takes prompt and detailed action to accomplish objectives
    • Previous working experience as an HR/Accounting administrative assistant for at least 3+ years
    • Ability to effectively use computer software including Google Suite, Microsoft Word, Excel and HRIS software (Paycor)
    • Proficient knowledge of Accounting and ERP systems
    • Familiarity with labor laws and government regulations and reporting deadlines
    • Excellent organizational and time-management skills
    • Act as a reliable and supportive team member
    • BS/BA in human resources, accounting or similar relevant field
    • Excellent communications and interpersonal skills
    • Data-driven mindset. Loves spreadsheets and detailed, task oriented workPhysical Demands:This role is performed primarily in an office/home office setting and requires sitting and using the computer for most of the day. Occasional travel to the gyms to train and meet with employees will be required. Lifting and carrying boxes or supplies may be required occasionally, up to 10 lbs.Required Education and Experience:
      • At least 3+ years of experience as an accounting or HR administrative specialist or related position
      • Associates or Bachelors Degree in business, accounting, finance, HR or related field desired, but not required
        Before applying, you must take the Culture Index Survey to be moved forward to the next step. Click the link to take the survey! CULTURE INDEX SURVEY LINK

Keywords: Crunch Fitness Austin, Austin , Executive Administrative Assistant - HR/Accounting, Human Resources , Austin, Texas

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