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Academic Information Systems Coordinator, College of Pharmacy, Academic Affairs

Company: University of Texas at Austin
Location: Austin
Posted on: January 27, 2023

Job Description:

Job Posting Title:Academic Information Systems Coordinator, College of Pharmacy, Academic Affairs----Hiring Department:College of Pharmacy----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesThe University of Texas at Austin provides competitive compensation plans plus a comprehensive benefits package that includes: insurance and Teachers Retirement System (TRS) retirement benefits; paid vacation, sick and holiday time off; access to employee professional development and wellness services; the opportunity to qualify for the Public Service Loan Forgiveness (PSLF) federal program; flexible work arrangements and more.The College of Pharmacy at The University of Texas at Austin welcomes and respects all individuals and communities by valuing and consciously maintaining awareness of diverse perspectives and experiences. We believe inclusivity is critical to fostering excellence in all of our endeavors, and we promote diversity in our recruiting, hiring and retention practices.Position may perform work both in-person and remotely as determined by supervisor and college leadership work needs. Flexible work arrangements are available in the College of Pharmacy.May occasionally be requested to work additional hours or weekends as needed to complete time-sensitive projects or facilitate events and programs.PurposeThe Academic Information Systems Coordinator reports to the Associate Dean for Academic Affairs in the College of Pharmacy to manage the implementation of ExamSoft for the professional Doctorate of Pharmacy (Pharm.D.) program, provide academic and student information systems analytics, and support cross-campus courses and interprofessional events.Responsibilities

  • ExamSoft Management. The college uses ExamSoft for critical milestone measurements required for the Pharm.D. program. Trains new students on the software each year, and trains and assists all academic personnel to run examinations on a regular basis. Creates, proofs and assists with the editing and troubleshooting of exams and quizzes for instructors. Administers examinations and proctors exams as needed. Facilitates exam reviews and coordinates the scheduling, administration and proctoring for make-up exams or accommodating special administration of exams. Creates and publishes result reports for students. Runs regular reports required to assess student learning, course rigor and performance over time, facilitate teaching awards, and other assessment-driven reports required for accreditation and other college assessment needs. Leads the student ExamSoft Advisory Committee, working with students to determine best practices. Attends and presents at the annual ExamSoft Assessment Conference on behalf of the college.
  • Systems Analytics and Programmatic Reporting. Provides detailed admissions and academic data analytics using mainframe data. Provides technical and data logistics support for the college's Scholarship system. Student and faculty tracking database support using the college's internal system, PhAST. Utilizes Enflux to prepare reports needed for programmatic reporting. Updating mailing system and contact lists on a regular basis.
  • Cross-Campus & Cross-Division Course Support. Works closely with the Division of Pharmacotherapy Sequence Coordinator to draft and finalize syllabi for Pharmacotherapy courses, which originate in San Antonio, Texas. Drafts and finalizes syllabi, lecture and exam schedules, and prepares Canvas course sites. Follows up with faculty assigned to specific lectures to ensure smooth lecture scheduling.
  • Interprofessional Collaborative Course Support. Creates Canvas course sites for students, assigning students to teams and cohorts for the Foundations for Interprofessional Courses (FICP). Works closely with community-based organizations to identify projects for third-year PharmD FICP students. Serves at the lead events coordinator for interprofessional events.Required Qualifications
    • Work experience executing, coordinating and/or overseeing one or more information technology groups or functions
    • Demonstrated working experience in decision making and critical thinking, tactical and strategic planning, and relationship management
    • Demonstrated extensive experience in effective communication and problem solving
    • Willingness to learn UT Austin student information systems data and software development processes, including training and mastery of specific program languages required for student data analytics. These include webAgent, HTML, javascript, MySQL or similar, and NATURAL/ADABAS mainframe programming language.Additional experience and education may be substituted as appropriate.Preferred Qualifications
      • Bachelor's degree and at least 3 work experience executing, coordinating and/or overseeing one or more information technology groups or functions
      • Experience with Canvas, ExamSoft and statistical data analysis software
      • Experience with UT Austin student information system data and software development processes
      • Experience with webAgent, HTML, javascript, MySQL or similar, and NATURAL/ADABAS mainframe programming languageSalary Range$61,000+ depending on qualificationsWorking Conditions
        • Open office environment
        • Repetitive use of a keyboard at a workstation
        • Use of manual dexterity
        • May be required to work after hours and on weekends as required for special events or programmingRequired Materials
          • Resume/CV
          • Letter of Interest
          • List of 3 Professional ReferencesImportant: You will be prompted to submit your Resume/CV in the first step of the online job application process. Then, any additional Required Materials as listed above will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
            • E-Verify Poster (English) [PDF]
            • E-Verify Poster (Spanish) [PDF]
            • Right To Work Poster (English) [PDF]
            • Right To Work Poster (Spanish) [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

Keywords: University of Texas at Austin, Austin , Academic Information Systems Coordinator, College of Pharmacy, Academic Affairs, Healthcare , Austin, Texas

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