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TCDD Grant Management Director

Company: Texas Education Agency
Location: Austin
Posted on: November 11, 2019

Job Description:

TCDD MISSION: The mission of the Texas Council for Developmental Disabilities (TCDD) is to create change so that all people with disabilities are fully included in their communities and exercise control over their own lives.

POSITION OVERVIEW: Per a Governor's Executive order, the Texas Education Agency is the designated state agency for TCDD, and as such provides administrative support to hire and select the best talent to support TCDD's mission. TCDD operates as a separate government entity of TEA and manages its federal award separately. TCDD offices are located on E. Oltorf in Austin, Texas. TCDD is governed by a 27-member governor appointed Council.

The Texas Council for Developmental Disabilities (TCDD) is seeking a senior-level Grant Management Director to join our team and play a critical role in overseeing and supervising the grants team and monitoring assigned grant projects approved by our Council. The Grants Management Director is responsible for the accountability of federal grant funds and monitoring them for compliance in accordance with state and federal laws, rules and regulations, and TCDD policies and procedures. Fiscal monitoring of grants may include monitoring budgets and workplans, processing quarterly reports, annual continuations, program revisions, grantee reimbursements and writing final project reports. The Grants Management Director is also responsible for developing and providing division strategic direction, quality assurance, and technical assistance. The Grants Management Director supervises a staff of three Grant Coordinators and provides oversight to their activities and assignments, conducts performance evaluations, training and continuing education. The Grants Management Director may provide input into the development of new initiative proposals, executive summaries and the review of grant applications. The Grants Management Director provides excellent customer service and support and is the liaison between grantees, Council members and TCDD division leads. The Grants Management Director will report outcomes at quarterly Council meetings to inform and support Council funding decisions and may provide input to the Annual Performance Progress Report (APPR). The Grant Management Director is expected to work independently and use initiative to perform essential functions. This position may require minimal travel within the state of Texas to perform on-site monitoring, attend grantee events and council meetings. This position reports to the TCDD Executive Director.

TCDD is responsible for awarding and administering over $3 million in federal funds to organizations that assist people with developmental disabilities to achieve their potential for independence, productivity and integration into their communities by awarding grant funds to subrecipients who develop a comprehensive system of service and supports in Texas. The Grants Management Director may be responsible for monitoring between 5-10 grants during the grant's life cycle, which can range from 1 year to 5 years.

Please note that a resume and tailored cover letter is a required attachment for applying to this position. Incomplete applications will not be considered.

Additionally, please be sure to respond to the short answer prompts found in the supplemental questions. These responses should be added in a separate Word or PDF document in the attachments section of the application.

ESSENTIAL FUNCTIONS:

  • Oversees and develops the strategic direction of grants monitoring including the establishment and update of policies and procedures and grants manual for staff and grantees that are consistent with federal and state guidelines. Provides reports and analysis of department functions to executive leadership and Council members. Develops and monitors division budget requests and expenditures. Serves as the liaison between grant, Council members, and TCDD communications, policy and operations divisions.
  • Oversees the programmatic and fiscal monitoring of grant funds assigned to TCDD programs, and for budgets and workplans of assigned grantees. Responsible for processing and approval of quarterly reports, annual continuation applications, program revisions, grantee reimbursements, and final project reports. Provides quality assurance to the monitoring process through review and approval of activities performed by staff. Design retention and documentation policies and assist in the identification and development of electronic monitoring systems. May assist with data collection and reporting outcome activities from workplans for the Annual Program Performance Report.
  • Oversees technical assistance services provided to grantees and staff. Identifies areas of need for training and makes recommendations to improve federal grant operations. Stays abreast of changes made to the Code of Federal Regulations (CFR) and Uniform Grants Management System (UGMS). Adjust policies and procedures related to technical assistance and ensure grantees and staff are complying. Oversee the grants data collection and monitoring tools and make recommendations for updating and or changing reporting system and forms as needed. Develops and provides customer service support to colleague organizations, grantees, or other external organizations related to federal grants.
  • Reviews stipend, new grant and annual continuation applications and provides analysis to Council members to inform funding decisions. Evaluate and provide summary of workplan and budget justifications that outline whether proposed expenses are allowable, allocable, and reasonable. May recommend edits and conduct negotiations if needed.
  • Hires, counsels, trains and evaluates the work activities of three Grant Coordinators to assure timely completion of assignments and quality of work is performed to meet Council standards and division goals and objectives. Assures staff follow policy and procedures pertaining to federal, state, and TCDD grants monitoring requirements. Provide professional development and ongoing training as needed. Qualifications MINIMUM QUALIFICATIONS:

    Education: Graduation from an accredited four-year college or university. A degree in Business Administration, Public Administration, Accounting or Finance is preferred.

    Experience: At least six (6) years of experience in monitoring federal grants and contracts with an understanding of federal compliance in accordance with federal laws, rules and regulations. At least three of those years should be in a leadership or supervisory capacity or experience with general management and operations. At least 3 years of experience is required in using budget and accounting principles and/or fiscal management applications to document accountability and monitoring of grant funds and expenditures.

    Substitutions: Each additional year of related experience above the required minimum may substitute for education on a year-for-year basis.

    OTHER QUALIFICATIONS:
    • Be familiar with federal and state policies and procedures, principles, regulations, and guidelines for federal grants management.
    • Use of the Uniform Grant Management Standards (UGMS) and the Code of Federal Regulations (CFR).
    • Highly skilled in budgeting, accounting principles and fiscal management of grant funds.
    • Have negotiating and communicating skills and be able to present technical information orally and in writing to various audiences.
    • Highly skilled in reviewing financial reports and the ability to analyze reports and report on information to internal and external audiences.
    • Outstanding personnel management skills and the ability to direct the work activities of others.
    • Excellent and positive customer service support to diverse organizations
    • Ability to develop, complete, and oversee strategic goals, objectives, activities and evaluation measures.
    • Experience with developing policies, procedures and training programs.
    • Ability to provide technical assistance and guidance to others in the development and implementation of program activities.
    • Maintain effective working relationships with diverse groups both as a team and as a leader.
    • Skill in handling conflict while maintaining an effective working relationship with staff, Council members and grantees.
    • Superior computer skills and the ability to operate Microsoft software programs.
    • Be willing to learn financial management or database software programs.
    • Excellent writing skills with the ability to produce written reports from collected data.
    • Be able to work independently and the ability to manage time effectively.
    • Skill in planning, coordinating, and multi-tasking, with the ability to complete complex projects on schedule.
    • Meticulous attention to detail when reviewing budgets, workplans and numbers. How to Apply for a TCDD Position
      TCDD receives human resources services from the Texas Education Agency (TEA). All applicants are required to enter their employment applications using TEA's Centralized Accounting and Payroll/Personnel System (CAPPS). Learn how to apply for a position with TEA using CAPPS.
      As an equal opportunity employer, we hire without consideration to race, religion, color, national origin, age, sex, disability, or veteran status, unless an applicant is entitled to the veteran's preference.
      Additional Military Crosswalk (occupational specialty code) information can be accessed here .
      This position requires the applicant to meet Agency standards and criteria which may include passing a pre-employment criminal background check, prior to being offered employment by the Agency...... click apply for full job details

Keywords: Texas Education Agency, Austin , TCDD Grant Management Director, Executive , Austin, Texas

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