Chief Business Officer - Enrollment Management

Company: University of Texas at Austin
Location: Austin
Posted on: September 1, 2024

Job Description:

Job Posting Title:Chief Business Officer - Enrollment Management----Hiring Department:Resource Management----Position Open To:All Applicants----Weekly Scheduled Hours:40----FLSA Status:Exempt----Earliest Start Date:Immediately----Position Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job Details:General NotesThe University of Texas at Austin provides an outstanding benefits package to staff, including:

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID cardFor more details, please see: and PurposeManage and direct financial and business affairs for the Enrollment Management portfolio (Office of Admissions, Office of the Registrar, Office of Scholarships & Financial Aid, and Texas One Stop) overseeing and providing leadership for budget, financial and human resources operations. Develop and streamline business processes in accordance with applicable regulations/procedures. Responsibilities
  • Oversees and evaluate financial activities of the Enrollment Management (EM) portfolio including budgeting, forecasting, reporting, account reconciliations, purchasing, payables, and receivables in accordance with applicable regulations, policies, and procedures. Prepare income projections and manage endowed accounts. Monitor and maintain accurate and up-to-date budgets and accounts for appropriated funds, endowments, gifts, grants, and revenue.
  • Develop recurring and ad hoc operational, financial, and statistical reports from various data sources using a variety of advanced data processing and analysis techniques. Integrate appropriate financial and non-financial data into consolidated reports to aid management decisions at all levels of the department. Prepare monthly, quarterly and annual financial and budget reports.
  • Supervise finance and HR leads. Ensure internal controls are maintained and EM staff are trained on and compliant with relevant procedures, practices, and policies.
  • Oversee human resources administration. Support efficient, compliant, and timely delivery of services including providing advice on workforce planning and executing approved strategies, benchmarking, managing employee relations matters, supporting employee engagement initiatives, and other human resources matters. Collaborate with Provost and UT HR offices.
  • Serve as EM point of contact for centralized business processing units including procurement, payments, and HR transactions. Ensure accurate and complete information is provided to processing units and all review/approvals required from the EM team are conducted in a timely manner. Troubleshoot issues that may emerge in collaboration with leads for centralized processes.
  • Conduct and participate in special projects, as assigned. Use independent judgment, financial and data analysis tools, knowledge of Federal, State and University requirements and procedures in the enrollment management space, and resourcefulness to develop and implement detailed project plans. Operate with a high degree of autonomy and establish strategic direction for multiple functions.
  • Other duties as assignedRequired Qualifications
    • Bachelor's degree in business administration, accounting, economics, finance or similar field.
    • Eight or more years of professional level accounting, financial, and budget management experience.
    • Progressively responsible experience in planning, forecasting, financial analysis and accurate report production.
    • Experience working in financial administration in an academic environment.
    • Advanced knowledge of Excel.
    • Experience using business intelligence tools (e.g., Cognos, Power BI, Tableau).
    • Knowledge of human resources practices and processes.
    • Ability to problem solve and research financial inquiries.
    • Experience managing confidential information with tact and discretion.
    • Demonstrated ability to effectively prioritize and perform multiple tasks.
    • Professional demeanor.
    • Keen attention to detail.
    • Proven ability to show initiative and strong work ethic.
    • Ability to exercise sound independent judgment and diplomacy.
    • Excellent written and verbal communication skills.Relevant education and experience may be substituted as appropriate.Preferred Qualifications
      • Experience preparing financial models utilizing student cohorts or student tuition and financial aid information.
      • Five or more years in a financial or budget management position at UT Austin.
      • Thorough knowledge of the university's financial account structure and budgeting and financial processes.
      • Proficient in UT-Austin business systems (financial and student academic data).
      • Experience creating, managing and tracking financial commitments.
      • Experience providing or managing human resources services in a department or unit. Salary Range$120,000 + depending on qualificationsWorking Conditions
        • Standard office conditions
        • Repetitive use of a keyboard at a work station
        • Use of manual dexterity
        • Work hours between 7 am and 6 pm to be coordinated with supervisor
        • Overtime or night work may be required during peak periods.
        • Occasional travel may be required
        • This position is located onsite in Austin, Texas.Required Materials
          • Resume/CV
          • 3 work references with their contact information; at least one reference should be from a supervisor
          • Letter of interestImportantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.----Employment Eligibility:Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.----Retirement Plan Eligibility:The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.----Background Checks:A criminal history background check will be required for finalist(s) under consideration for this position.----Equal Opportunity Employer:The University of Texas at Austin, as an ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.----Pay Transparency:The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.----Employment Eligibility Verification:If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.----E-Verify:The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
            • [PDF]
            • [PDF]
            • [PDF]
            • [PDF]----Compliance:Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in .The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.

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