Property Management / Asset Services Coordinator

Company: Alexandria Real Estate Equities
Location: Austin
Posted on: March 19, 2023

Job Description:

Property Management / Asset Services Coordinator
Location Austin, TX
Job Function Asset Services
Employment Status Regular, Full-Time
Apply Now (https://phe.tbe.taleo.net/phe03/ats/careers/v2/applyRequisition?org=ALEXANDRIARE&cws=40&rid=1182)
Alexandria Real Estate Equities, Inc. (NYSE:ARE), an S&P 500 - urban office REIT, pioneered the life science real estate niche in 1994 and today is the premier and longest-tenured owner, operator, and developer of collaborative life science, agtech, and technology campuses in AAA innovation cluster locations. Since our inception, Alexandria has established a significant market presence in key locations, including Greater Boston, the San Francisco Bay Area, New York City, San Diego, Seattle, Maryland, and Research Triangle. Alexandria has a longstanding and proven track record of developing Class A properties clustered in urban life science, agtech, and technology campuses that provide our innovative tenants with highly dynamic and collaborative environments that enhance their ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science, agtech, and technology companies through our venture capital platform. For more information, please visit www.are.com .
The Company is an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, creed, sex, gender, gender identity or expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital or registered domestic partner status, family-care status, veteran or military status, age, national origin or ancestry, disability, medical condition, genetic information, sexual orientation, or any category protected by applicable federal, state or local law.
Essential Duties and Responsibilities:
Administration

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  Perform accounting functions using the Company's management control system
  
  
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  Initiate tenant notification letters and e-mails as needed
  
  
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  Assist Asset Services Team with special projects
  
  
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  Assist in planning all tenant events, parties, gifts
  
  
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  Assist in annual budget preparation and annual CAM reconciliations
  
  
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  Track and follow up on tenant receivables and prepare weekly reports
  
  
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  Maintain budget tracking spreadsheet
  
  
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  Assist facilities team on all aspects of maintenance
  
  
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  Provide assistance with the host of amenities including but not limited to restaurants, fitness centers, conferencing spaces, event spaces, organic gardens, memberships, etc.
  
  
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  Redirect and prioritize work requests including entering tenant work orders in the Angus work order system. Responsible for the Angus close out of both tenant requests and PM work orders
  
  
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  Follow up with tenants to ensure satisfaction with tenant work requests
  
  
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  Participate in site operating meetings
  
  
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  Responsible for drafting and sending distribution email blasts to tenants
  
  
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  Responsible for distributing and maintaining the tenant welcome package for the site
  
  
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  Reconciliation of financial statements, ledgers, and operating expenses
  
  
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  Oversee, manage and/or perform other property management functions required of the position and assigned project(s)
  
  
  Contract Administration
  
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    Participate in bid process when searching for new vendors
    
    
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    Manage all service contract requests and renewals
    
    
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    Track contracts with pending signatures
    
    
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    Maintain spreadsheets to track all current contracts in region
    
    
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    Maintain current and complete certificate of insurance for all tenants and all vendors
    
    
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    Review all limits, coverage types, expirations and additional insured for compliance
    
    
    Accounts Payable
    
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      Manage and draft purchase orders and track for signature
      
      
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      Match purchase orders to invoices, code and obtain Manager's approval
      
      
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      Research invoices in Nexus when necessary and follow up with inquiries from vendors
      
      
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      Audit open purchase orders on a monthly basis
      
      
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      Prepare utility cost/consumption reports when necessary. Manage utility accounts in Measurbl
      
      
      Qualifications and Experience:
      
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        Bachelor's degree in Business, Accounting, or Finance preferred
        
        
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        1+ years of experience in property management, real estate, event management and/or hospitality field preferred
        
        
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        Strong accounting background and familiarity with lease provisions and lease administration a plus
        
        
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        Proficient in MS Office (Word, Excel, PowerPoint, Outlook) a must
        
        
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        Experience in Angus and JDE a plus
        
        
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        Client service-oriented attitude a must
        
        
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        Excellent verbal and written communication skills
        
        

Keywords: Alexandria Real Estate Equities, Austin , Property Management / Asset Services Coordinator, Executive , Austin, Texas