Office Manager

Company: Austin Health and Safety Council
Location: Austin
Posted on: January 27, 2023

Job Description:

Description:Austin Safety Council (ASC) is the city's dedicated safety training and health facility. We offer dual-language, computer-based, and in-person safety and development courses tailored to Austin's growing workforce and industry leaders. Our course library offers certifications for OSHA compliance, professional development, CPR and first AID, HAZCOM, and more. We serve the construction, healthcare, biotech, manufacturing, and general industries. Austin Safety Council cares about the future of this city and the people building that future. JOB SUMMARYWe are looking for an Office Manager to organize and coordinate administration duties and office procedures. This position will be responsible for the management of various AP/AR duties. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office Manager should have experience with a variety of office software (email tools, spreadsheets and databases) and office equipment and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of our organization, ensure adherence to company policy and improve company procedures especially day-to-day operations.SUMMARY OF ESSENTIAL JOB FUNCTIONSProvide ongoing bookkeeping and administrative support to the office, driving organizational success through the management of daily operations and special projects.Provides coordination of human resource paperwork for the organization including new employee office set-ups, background checks and on-boarding.Work closely with departments, making the Finance Director aware of issues and/or concerns.Handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.Monitor, manage and maintain office equipment and supplies; request repair or restocking when necessary.Produces reports as required.Uses and understands Microsoft Office Suite, Google Suite and other business-specific software.Answers incoming internal and external customer calls and provides exceptional customer service by using critical thinking, problem solving and/or forwarding the call to the appropriate department. Plan and execute Company sponsored events and outings to encourage employee participation and welfareSKILLS AND QUALIFICATIONSHigh School degree; additional qualification as an Executive Assistant , Bookkeeper or Office Manager of 2-5 years Proven experience as an Office manager, Front office manager or Administrative assistantExperience with bookkeeping, receipt and payment trackingKnowledge of office administrator responsibilities, systems and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular) and Google applicationsHands on experience with office machines (e.g. fax machines and printers)Familiarity with email scheduling tools, like OutlookExcellent time management skills and ability to multi-task and prioritize workExtreme attention to detail and excellent problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsMust be able to adapt to work in varied environments and learn detailed procedures.Proven ability to work under pressure and make effective decisions.Cross-train and assist other departments as necessary.Fluent in Spanish a plusABILITIES REQUIREDAbility to work in a time-sensitive environment with non-flexible deadlinesAbility to work under pressure and in constantly changing environmentsAbility to practice discretion and maintain confidentialityAbility to communicate and interact with all levels of organizations (internal and external)Ability to meet highest attendance requirementsAbility to handle multiple tasks concurrentlyAbility to work a minimum of 40 hours per weekAbility to speak, read and write EnglishCross-train and assist other departments as necessaryWillingness to work at different locations if the company need arisesFlexibility to work beyond scheduled time when necessary to take care of patient needsDisclaimerThe above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.Austin Safety Council is an equal opportunity employer.Requirements:PI201656375

Keywords: Austin Health and Safety Council, Austin , Office Manager, Executive , Austin, Texas