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Office Manager

Company: Proximity Learning Inc.
Location: Austin
Posted on: August 5, 2022

Job Description:

Job DescriptionSalary: About PLI and our officesProximity Learning is a champion in education equity for all students. For over 10 years, we have been leading the way and transforming education through innovation, integrity, and passion in everything we do! You can learn all about what that means and how we do it here About Us - Proximity Learning (proxlearn.com). Our corporate offices are located on the east side of Austin in an energetic and fun workspace Around us, we have a great park, many local restaurants, bars and we are less than 5 minutes from downtown and the River. Proximity Learning is a rewarding environment- to list a few ways that we invest in and reward our employees:

  • Competitive pay, great benefits, and personal time opportunities
  • Bi-annual Bonus opportunities
  • Twice weekly in-office lunches
  • Fully stocked kitchen
  • Monthly Happy Hours
  • Annual team celebration events
  • Flexibility in schedule
  • Growth opportunities Job OverviewWe are seeking a high energy, no job is too big or small, mid-level Office Manager to join our growing team. The Office Manager wears several hats and so organizing, flexibility and creativity are necessities in your toolbox. The team here will rely heavily on you. You are the glue that holds our day together and makes everything run smoothly! This is an in-office position. Hours will be somewhat flexible. It is important that you are available to the team during regular business hours and that you stick to a routine once established (this helps the team know when they will have access to you). As Office Manager, you will be a much needed and respected part of the team. You will work with each department in various aspects. You will report to the CEO and need to stay in constant communication with him to plan and execute his vision. Everything from event planning, supply ordering, welcoming guests and helping with the onboarding process for new hires will be part of your days here. If you love variety and being active in a positive environment that challenges each person to be and exceed their best, then you will be happy here. There is some travel involved for senior team meetings and you will be required to sit in senior meetings to take notes, those meetings are for up to 10-12 hours each and are held quarterly. What a typical day looks like at Proximity Learning:
    • Get ice refills, check candy/snack dishes/unlock doors/check office supply levels -make your lists at that time for re-orders
    • Clean off white boards, straighten conference rooms
    • Make sure that any packages have been appropriately opened and contents stored/distributed and that excess boxes are taken to the recycle bin
    • Check dishwasher and put away clean items
    • Spend a minimum of 30 minutes a day helping manage the CEOs LinkedIn account
    • Assist with inputting data into RFP forms for submittals
    • You will help find flights and hotels as needed and book the travel and/or cancellations for the corporate employees
    • Order lunches for the team and for any special events
    • Perform receptionist duties: greet visitors and delivery vendors
    • Receive and sort incoming mail, manage outgoing mail using Stamps.com and FedEx
    • Identify opportunities for process and office management improvements, and design and implement new systems with approval by CEO
    • Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reportsQualifications for Office Manager
      • 2-5 years of work experience in an administrative/office management role
      • Background doing proposal/submittal support preferred
      • Background in social media management highly preferred
      • Google apps experience required
      • Strong organizational and time management skills, and ability to prioritize
      • Excellent communication and interpersonal skills Proximity Learning is a great place to work and the opportunities to grow yourself professionally are available and supported here. Apply today!

Keywords: Proximity Learning Inc., Austin , Office Manager, Executive , Austin, Texas

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