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Administrative Assistant

Company: LogistiCare
Location: San Antonio
Posted on: October 21, 2019

Job Description:

The Administrative Assistant assists the General Manager with clerical and technical support by performing a variety of administrative and office support duties for multiple managers in the operations and regional offices as applicable.


* Greet visitors
* Answer the operator line and direct calls to the appropriate place
* Set up, maintain and distribute speed dial information for the phone/fax lines
* Coordinate voice mail set up
* Compile (in cooperation with Transportation) and distribute transportation provider list
* Keep all equipment up and running including postal meter, copiers, computer & servers (via IT Dept.), fax machines and phone lines
* Regularly restock supplies and paper as needed including copiers, faxes,break room, etc
* Ensures all call recordings are backed up and archived
* Coordinates new hire information and employee benefits documentation for the HR contact person in the operation center
* Coordinates office maintenance and cleaning (to include windows & carpets)by working with the landlord, cleaning service(s) and other services the operation may require, e.g., water dispenser, shredding service, plumber, electrician, security service, etc.
* Handling inbound/outbound mail including information packets and/or contracts for potential transportation providers
* Prepare expense reports
* Purchasing office supplies and maintaining supplies & inventory neatly and orderly
* Scheduling appointments
* Typing correspondence

REQUIREMENTS

Education:


* High School Graduate or General Education Degree

Experience:


* 2 years prior experience as an Administrative Assistant
* Prior experience in an Administrative Assistant position, supporting multiple managers and senior managers

Skills:


* Strong verbal, written and interpersonal communication skills
* Superior time management and problem solving skills
* Must be highly organized and able to multi task
* Thorough knowledge of administrative practices and procedures
* Able to handle highest level of confidential information

Detail oriented


* Timeliness and accuracy are essential
* Ability to accurately type 50 correct words per minute

Competencies:


* Communication, Oral - Ability to communicate effectively with others using the spoken word
* Communication, Written - Ability to communicate in writing clearly and concisely
* Detail Oriented - Ability to pay attention to the minute details of a project or task
* Interpersonal - Ability to get along well with a variety of personalities and individuals
* Organized - Possessing the trait of being organized or following a systematic method of performing a task
* Problem Solving - Ability to find a solution for or to deal proactively with work-related problems
* Time Management - Ability to utilize the available time to organize and complete work within given deadlines

Physical and Mental Requirements:


* Professional appearance and presentation
* Ability to work independently or with a team
* Ability to follow detailed directions and execute those directions

Computer/Equipment Skills:


* Must be proficient with Microsoft Word, Excel, Power Point, Outlook
* Must be able to operate general office equipment

Environmental and Working Conditions:


* Work time is conducted in an office setting

LogistiCare is an Equal Opportunity Employer.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled

Keywords: LogistiCare, Austin , Administrative Assistant, Administration, Clerical , San Antonio, Texas

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