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Executive Asst. & Admin. Coordinator for Preconstruction & Estimating - Dynamic Role!

Company: Heldenfels Enterprises, Inc.
Location: San Marcos
Posted on: May 20, 2019

Job Description:

Company: Heldenfels Enterprises, Inc. Location: San Marcos, TX Job Title: Administrative Assistant Class: Full time, Non-exempt Working Hours: M-F, 8a-5p Compensation: $17.00-$18.00/hour; Competitive benefits! Heldenfels Enterprises, Inc. is searching for a well-qualified Executive Administrative Assistant to assist our CEO/ President with daily functions. Primary tasks would include, but are not limited to, acting as a liaison between the CEO and staff/visitors, managing CEO's calendar, booking travel, drafting correspondence, etc. In addition , in this role you also support key members of the business development team with upcoming bid research and job bids submittals. Qualifications: This position can be fast paced, with multiple tasks needing to be handled simultaneously. Therefore, a high attention to detail and the need to effectively prioritize are of the upmost importance. 3 years minimum experience supporting C-Level executives Extremely HIGH attention to detail Proficient in Microsoft Word, Excel and Power Point Excellent written & verbal communication skills Excellent organizational skills; Must be able to prioritize & multi-task Ability to work and stay calm under pressure Bilingual a plus (but not required) Professional, friendly demeanor Duties: Act as a liaison between CEO and employees/customers Maintain CEO's calendar Answer & Manage Switchboard Draft and type letters & correspondence as necessary PowerPoint Presentations Monthly Highway Letting coordination & bid submittals Book Travel for CEO & his family, HEI employees & guests Book hotel accommodations for employees as needed Prepare Monthly Expense Reports for CEO Order all office supplies Act as the main point of contact between our employees/ company and off site IT and effectively manage help desk tickets Coordinate all corporate Meetings & Events (Board of Directors, Manager Retreats, Supervisory Meetings, holiday parties, etc.) Prepare and organize all meeting material for meetings (Board of Directors books, annual Business plan, etc.) Other tasks as assigned/required Work environment: Casual office setting Regular interactions with C-Level staff and office/clerical personnel Some exposure to production facility and some limited interactions required with production crew and quality control staff Physical Demands: Frequent sitting Frequent use of computer requiring constant use of near vision Frequent typing requiring hand and finger dexterity Moderate walking from office to office and office to plant Moderate climbing of stairs (several times per day) ***Heldenfels Enterprises, Inc. is proud to be an Equal Opportunity Employer*** Employment Type: Full Time Years Experience: 3 - 5 years Bonus/Commission: No

Keywords: Heldenfels Enterprises, Inc., Austin , Executive Asst. & Admin. Coordinator for Preconstruction & Estimating - Dynamic Role!, Administration, Clerical , San Marcos, Texas

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