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Senior Administrative Program Coordinator

Company: The University of Texas at Austin
Location: Austin
Posted on: July 13, 2018

Job Description:

Senior Administrative Program Coordinator Hiring department Records & Inform Mgmt Monthly salary $3,979+ depending on qualifications Hours per week 40.00 Flexible from 800AM to 500PM Posting number 18-07-05-01-9708 Job Status Open FLSA status Exempt Earliest Start Date Immediately Position Duration Funding expected to continue Position open to all applicants Location Austin (main campus) Number of vacancies 1 General Notes None provided Required Application Materials A Resume is required in order to apply A Letter of Interest is required in order to apply. A List of 3 References is required in order to apply. Additional Information Purpose Complex administration of daily operations and activities of the UT Records and Information Management (RIM) program. Implements RIM guidelines, priorities, policies, and procedures for records in all formats, with an emphasis on electronic records. Serves as records management liaison with IT leaders and teams. Essential Functions Records and Information Management Services administration: Coordinate campus-wide records contact network. Develop and maintain RIMS training resources. Maintain The University of Texas at Austin Records Retention Schedule (UTRRS). Oversee records disposition process and upkeep of the university records disposition log. Manage university records stored at Texas State Records Center. Develop and maintain RIMS program documentation. Administer records retention policy and procedures for EDM systems: participate in implementation interviews, records assessments, and solution development and design. Develop and maintain documentation for EDM records management policy. Develop and maintain EDM end user records management procedures. Develop and maintain EDM records management web content, training, and communications. Liaison with ITS, FIS, Workday and other units to develop procedures to manage electronic records and data. Imaging and Documentation Services support: Develop resources for the university campus-wide financial imaging system. Develop functional knowledge in Kofax capture software to assist with customer support resources including web content and communications. Marginal/Incidental functions Other related functions as assigned. Required qualifications Bachelor's degree in a related field and five years of responsible level experience in program administration or program coordination, or master's degree and three years of above experience, or doctoral degree and one year of above experience. Three to five years of supervisory experience. Demonstrated ability to foster effective working relationships with customers, IT service teams and developers, and policy and compliance governance groups. Excellent verbal and written communication skills. Excellent organizational skills with the ability to handle multiple concurrent assignments. Demonstrated ability to work effectively, both independently and collaboratively. Demonstrated ability to manage complex or concurrent projects. Proficiency with Microsoft Office productivity applications, database management systems, and web editing utilities. Equivalent combination of relevant education and experience may be substituted as appropriate. Equivalent combination of relevant education and experience may be substituted as appropriate. Preferred Qualifications Experience or certification in administration of, or providing technical support for, document management software, especially Documentum. Proficiency with MySQL or Oracle database systems. Proficiency with Drupal content-management framework. Successful management of major compliance, content management or document management projects. Masters in Information Science coursework or degree. Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation Use of manual dexterity Climbing of stairs A criminal history background check will be required for finalist(s) under consideration for this position. The retirement plan for this position is Teacher Retirement System of Texas ( TRS ), subject to the position being at least 20 hours per week and at least 135 days in length. The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal. UT Austin is a Tobacco-free Campus

Keywords: The University of Texas at Austin, Austin, Senior Administrative Program Coordinator, Administration, Clerical, Austin, Texas

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