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IT Compliance Administrative Support

Company: Agile Global Solutions
Location: Taylor
Posted on: July 11, 2018

Job Description:

Job DescriptionJob Summary: Under minimal supervision, this position provides administrative support to the Sr. Manager of IT Compliance and IT Asset Management Programs and acts as Staff Support to a team of seven IT Compliance professionals.

Job Responsibilities: • Provide administrative support for IT Compliance and IT Asset Management Programs • Maintain and updating the policy library • Develop presentation materials and departmental reports • Maintain a reporting reminder database, notifying departments of report due dates , and collaborate with the team analysts to ensure all reports are received in a timely manner • Provide administrative and project management support for interdepartmental projects led by Compliance • Provide analytical support including data entry, analysis and graphical representation of data using Microsoft Excel and editing and writing reports • Coordinate with external departments, in support of Program Integrity efforts • Conduct business related research, analysis and reporting by: identifying, researching and gathering relevant information from a variety of sources • Read and interpret complex written materials • Analyze and evaluate data, procedures, interrelated processes and other information; and • Formulate conclusions and/or alternatives and develop effective recommendations • Assist the IT Compliance Manager in ensuring that all reporting is developed and completed timely and is of quality • Take and distribute minutes from IT Compliance staff meetings as needed • Assist in ad hoc projects as assigned • Maintain an electronic filing system • Schedule meetings and managing calendars; and • Proofread documents, prepare correspondence, and complete outside agency documentation as needed • Perform other duties as assigned.

Required skills and years of experience: • Two (2) years of experience with administrative support and/or analysis, or equivalent combination of education and experience; and • Experience working in a highly regulated and fast-pace industry desired. • Knowledge of project management; principles and practices; • Well-developed proficiency with Windows based PC system and a range of software packages, including M, Word, PowerPoint, Outlook, Excel and Visio is required; • Ability to maintain confidentiality is essential; • Ability to interact diplomatically with a wide variety of people; • Ability to undertake assignments with minimum supervision and direction; • Ability to communicate effectively, both orally and in writing; • Ability to define issues, interpret data and define options; • Ability to create forms and compile reports and various information regarding facilities, administration and other projects, as required; • Ability to ensure high administrative and service quality; • Ability to exercise high attention to detail; • Ability to effectively prioritize multiple tasks and deadlines, with flexibility and capacity to identify and administer competing operational priorities in a changing environment with creativity and resourcefulness; • Ability to anticipate needs and demonstrate resourcefulness; • Awareness of change and the capacity to develop additional skills as required; • Ability to work effectively in a team environment; • Ability to establish and maintain effective and cooperative working relationships with staff and others contacted in the course of the work; • Ability to assume responsibility and exercise good judgment in making decisions within the scope of authority of the position; • Ability to think and work effectively under pressure and accurately complete tasks within established times.

Physical Requirements: Majority of work is performed in a standard office setting.Company DescriptionUtilities, Supporting Information Technology, E-Commerce, Program Management, Administration, International, Corporate, Manufacturing, Technical, Software Development, Web Development, Utilities, Manufacturing, Automobile, Healthcare, Start up, Engineering, Mechanical Engineering, Process Management

Keywords: Agile Global Solutions, Austin, IT Compliance Administrative Support, Administration, Clerical, Taylor, Texas

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