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Administrative Associate

Company: The University of Texas at Austin
Location: Austin
Posted on: June 12, 2018

Job Description:

Administrative Associate Hiring department DLA-Student Support Monthly salary $2,666+ depending on qualifications Hours per week 40.00 Standard from 800AM to 500PM Posting number 18-06-08-01-9026 Job Status Open FLSA status Non-exempt Earliest Start Date 06/18/2018 Position Duration Funding expected to continue Position open to all applicants Location Austin (main campus) Number of vacancies 1 General Notes None provided Required Application Materials A Resume is required in order to apply A Letter of Interest is required in order to apply. A List of 3 References is required in order to apply. Additional Information Purpose This position manages the front desks of the Student Division Dean's Office through the supervision of ten student workers, enforcement of student document and administrative deadlines, ensuring the administrative support of Dean's Office advisors, and acting as a constant resource for students, staff, and faculty. Essential Functions FRONT DESK MANAGEMENT - Manage the daily operation of the administrative and advising suites' front desks and ensure efficient, courteous assistance ; ensure coverage for both front desks; manage the shared calendar; act as a resource for peer advisors, academic advisors, depts, and students on procedural issues; make complex decisions that directly impact students; create and coordinate policy and procedures with the Advising Coordinators and Asst Dean; registration and student records contact. SUPERVISION AND PEER ADVISING - Oversee the hiring of all student workers; train, supervise, and manage a staff of ten student workers; conduct performance evaluations. STUDENT RECORDS AND COMMUNICATION - Route and track Ask Libby emails; send CoLA tweets as directed. COMMITTEE WORK AND PROJECT MANAGEMENT - Special projects on statistical assessment for the college as assigned by the Associate Dean for Student Affairs; Student Division orientation materials coordinator; assist in college outreach and special events. BUILDING ADMINISTRATION - Oversee mail distribution for the Gebauer building; oversee suite security and appearance. Marginal/Incidental functions Other related functions as assigned. Required qualifications High School graduation or GED. Five years of clerical experience, including one year of experience at the Administrative Assistant level. Equivalent combination of relevant education and experience may be substituted as appropriate. Preferred Qualifications Bachelor's degree. Supervision experience. Experience in higher education. Customer service experience. Experience in a fast-paced office. Experience making independent decisions. Working conditions May work around standard office conditions Repetitive use of a keyboard at a workstation A criminal history background check will be required for finalist(s) under consideration for this position. The retirement plan for this position is Teacher Retirement System of Texas ( TRS ), subject to the position being at least 20 hours per week and at least 135 days in length. The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions. If hired, you will be required to complete the federal Employment Eligibility Verification form, I-9. You will be required to present acceptable, original documents to prove your identity and authorization to work in the United States. Information from the documents will be submitted to the federal E-Verify system for verification. Documents must be presented no later than the third day of employment. Failure to do so will result in dismissal. UT Austin is a Tobacco-free Campus

Keywords: The University of Texas at Austin, Austin, Administrative Associate, Administration, Clerical, Austin, Texas

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