Coordinator of Administrative Services
Company: Texas Southmost College
Location: Austin
Posted on: April 1, 2026
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Job Description:
Job Summary The Coordinator of Administrative Services is
responsible for coordinating activities and providing supervision
in the operation and administration in support of the Division of
Student Development. .Responsible for making complex administrative
decisions requiring knowledge of budget and contract management, a
wide range of regulations, policies, and procedures. Also,
responsible for fiscal and administrative activities. Essential
Duties And Responsibilities Provides administrative support for the
Office of the Vice-President of Student Development , including the
Associate Vice Presidents of Educational Partnerships,
Administrative Technology, and Student Services. Responsibilities
include, but are not limited to, budget management and program
coordination for multiple initiatives, such as High School Programs
and AmeriCorps grants. Relieves administrator of a wide variety of
internal administrative duties which require a thorough
understanding of the functions, programs, and policies of the
College and Student Development. Plans, organizes, and coordinates
administrative operations. Performs monthly account reconciliations
for faculty and staff mileage and department time and effort
reports to ensure accuracy between internal records and financial
statements; identifies and resolves discrepancies in a timely
manner. Manages and coordinates the monthly and quarterly account
manager reports for the division. Researches and explores software
applications (current and new functionality) to aid the department.
Maintains and develops forms and/or other processes. Coordinates
the recording of financial transactions with responsible parties.
Provides exceptional customer service with a high degree of tact
and technical knowledge, while ensuring the highest level of
confidentiality. Coordinates the collection of information or the
preparation of abstracts, reports, proposals, operations and
procedure manuals, and other written material and documentation as
required. Analyzes and prepares tables, graphs, and charts for
management use or presentations about departmental or divisional
activities. Serves as a liaison with other departments on policies,
procedures, and practices. Plans, supervises, and schedules the
work of assigned staff. Responsible for all routine and non-routine
administrative functions and correspondence. Manages calendar and
independently schedules appointments for the assigned supervisor.
Composes, reviews, and distributes documents such as confidential
and complex correspondence, memos, reports, and requisitions that
are sent to internal and external contacts. Reports to a top-level
administrator of the College. Makes judgments and decisions to keep
office functioning smoothly in absence of supervisor. May oversee
and process purchase requisitions and orders, travel requests, and
reimbursements. May monitor expenditures and income against the
budgets, maintain accurate accounting ledgers, and facilitate
account reconciliations. Coordinates and arranges meetings,
conferences, and committee meetings. Coordinates and/or supports
divisional events as needed. Assists in providing timely responses
to requests received by the office. Responds independently within
scope of responsibility. Ensures compliance with all applicable
laws, policies, and procedures. Completes all required training and
professional development sessions sponsored through Texas Southmost
College ( TSC ). Supports the values of the College: service,
integrity, innovation, excellence, community, and accountability to
the College. Attends the workplace regularly, reports to work
punctually and follows a work schedule to keep up with the demands
of the worksite. Completes duties and responsibilities in
compliance with college standards, policies and guidelines.
Promotes positive morale and teamwork within the functional unit
and provides exceptional customer service to students, faculty and
the community. Uses interpersonal skills and makes sound judgments
to decide how duties and responsibilities are completed between
coworkers, the supervisory chain, faculty, staff, students, and
customers. Supports the values and institutional goals as defined
in the College’s Strategic Plan. Participates in the process for
systematic review and evaluation per the institutional
effectiveness model adopted by the College. Working hours may
include evenings, holidays, or weekends depending on deadline
requirements and special events. Performs other duties as assigned.
Physical Demands The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions. While performing
the duties of this job, the employee is frequently required to
stand. The employee is occasionally required to walk; sit; use
hands to finger, handle, or feel objects, tools, or controls; reach
with hands and arms; climb or balance; stoop, kneel, crouch, or
crawl; talk or hear; and taste or smell. The employee must
frequently lift and/or move up to 10 pounds and occasionally lift
and/or move up to 25 pounds. Specific vision abilities required by
this job include close vision, distance vision, color vision,
peripheral vision, depth perception, and the ability to adjust
focus.
Keywords: Texas Southmost College, Austin , Coordinator of Administrative Services, Administration, Clerical , Austin, Texas
