Senior Office Manager/Executive Assistant

Company: Signature Science, LLC
Location: Austin
Posted on: February 26, 2026

Job Description:

Job Description Job Description Position Purpose: The successful candidate will serve as the Austin, TX headquarters Office Manager and an Administrative Assistant to the President/CEO and Executive Vice President of the Company. Duties are consistent with the skills as stated above and include a wide range of responsibilities critical to corporate operations. Essential Duties and Responsibilities: Work across all areas of the Company to communicate or otherwise promote the leadership agenda and mission of the Company – internally and externally. Handle all scheduling and correspondence for Company Officers (VP/CEO). This includes editing, formatting and producing various reports and presentations. Manage calendars and coordinate myriad meetings and activities. Create systems and practices to enhance office and Company performance. Manage and oversee reception and office supply functions; and participate in facility activities when needed. This includes providing urgent or emergency notifications to staff. Assist in a wide range of Company activities including HR/personnel and administration, consulting operations, marketing and business development, and basic laboratory functions. Manage and oversee company charitable donation projects. Manage and set up staff events, parties and milestones. Responsible for expense reporting for Company Officers, Directors, and occasionally other staff members Provide back-up support to shipping & receiving and reception when coordinating staff is out. This involves myriad duties that defer to those role. Ability to be a key player when additional tasks and responsibilities arise. Leading the charge on overall office duties and responsibilities. Required Knowledge, Skills & Abilities: Exceptional organizational and interpersonal communication skills. Experienced writing skills sufficient to draft or communicate Company Officers’ intentions. Strong proofreading and editing abilities combined with above average vocabulary and grammatical skills. Ability to multi-task while maintaining cognizance of priorities and deadlines. Ability to work with clients and staff across a wide cross section of experience, education and disciplines; Experience organizing meetings and events; Capacity to facilitate teamwork by contributing to the duties at hand, regardless of primary assignment(s); Exceptional telephone skills; High-level knowledge and use of MS Office Outlook, Teams, Word, PowerPoint, and Excel; Capacity for independent, analytic thought, problem-solving, and decision-making. Education/Experience: HS Diploma and at least 10 years in an executive assistant or senior level administrative role. Certificates and Licenses: Licensed Notary preferred. Clearance: Ability to acquire a U.S. Government clearance. Supervisory Responsibilities: This position will supervise the receptionist and other lower-level administrative functions at times. Working Conditions/ Equipment: This position requires long periods of sitting at a desk working on a computer and answering the phone. It also requires moving large quantities of supplies around the Austin campus and the ability to lift at least 25 lbs. Powered by ExactHire:192940

Keywords: Signature Science, LLC, Austin , Senior Office Manager/Executive Assistant, Administration, Clerical , Austin, Texas