Associate Registrar
Company: Hallmark University Inc.
Location: San Antonio
Posted on: February 20, 2026
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Job Description:
Job Description Job Description Description: About the Job: The
Associate Registrar is responsible for overseeing the daily
operations of the Office of the Registrar, ensuring the integrity,
accuracy, and security of student academic records for both current
and former students. This position manages the student information
system, coordinates registration processes every eight weeks,
evaluates transferable credits, supports degree audits, and ensures
compliance with institutional and regulatory standards. The
Associate Registrar also facilitates transcript processing,
enrollment verifications, and scheduling operations while serving
as a key liaison between departments to support student success.
Key Responsibilities: Oversee daily operations of student records
and registration processes for each 8-week term. Maintain and audit
course schedules, incorporating approved catalog updates. Manage
end-of-term processes including grade submissions, academic
standing updates, and diploma preparation. Conduct graduation
audits, transfer credit evaluations, and program transfer requests.
Assist students with schedule changes, transcript requests,
enrollment verifications, and portal navigation. Ensure accurate
maintenance of student records across internal systems. Collaborate
with Academic Advisors, Program Chairs, Deans, Financial Planning,
and Admissions to address student status changes. Prepare and
distribute reports for academic leadership. Additional duties as
assigned. Requirements: Qualifications: Required: Bachelor’s degree
from an accredited institution Minimum of two years of experience
in higher education student services, records, or registration.
Experience with student information systems such as Colleague
and/or Canvas. Experience in data entry and records management.
Strong attention to detail and time management skills. Preferred:
Experience with Power BI, SharePoint, and Parchment services.
Working knowledge of FERPA regulations and higher education records
standards. Skills & Competencies: Strong organizational and
customer service skills. Ability to work independently and
collaboratively in a fast-paced environment. Proficiency in
Microsoft Office Suite. Effective communication and problem-solving
skills.
Keywords: Hallmark University Inc., Austin , Associate Registrar, Administration, Clerical , San Antonio, Texas
