TEMPORARY ADMINISTRATIVE ASSOCIATE - DEPARTMENT OF COMPUTER SCIENCE- (UTEMPS)
Company: The University of Texas at Austin
Location: Austin
Posted on: October 31, 2024
Job Description:
Job Posting Title: Temporary Administrative Associate -
Department of Computer Science- (UTEMPS) ---- Hiring Department:
UTemp Pool ---- Position Open To: All Applicants ---- Weekly
Scheduled Hours: 25 ---- FLSA Status: Non-Exempt ---- Earliest
Start Date: Immediately ---- Position Duration: Expected to
Continue Until Dec 31, 2024 ---- Location: UT MAIN CAMPUS ---- Job
Details: General Notes Only competitive applicants selected will be
contacted and provided with instructions on the continued
application process. This temporary assignment may be filled at any
time. Please no phone calls or emails. The projected end date for
this assignment is December 31, 2024. Purpose This position will be
supporting the IFML Director and team with basic administrative
functions. Responsibilities
- Responsible for monitoring, directing, and responding to all
IFML and MLL email inquiries, signature requests and executing
contractual agreements related to MLL and IFML arrangements;
transcribing emailed content onto formal letterhead and sharing
with pertinent individuals for review, gathering their
comments/edits and updating to a final formal document.
- Managing and scheduling all requests to meet with MLL or IFML
leadership, Managing the MLL Lounge on the 4th floor in GDC and for
IFML or MLL meetings; ensuring that IFML swag is stocked and
available in the MLL lounge as gift to external partners when they
visit for the in-person meeting; other administrative duties as
assigned. Required Qualifications Bachelor's degree, one year of
experience at the Administrative Assistant level, or high school
graduation or GED, and five years of clerical experience. Excellent
communication skills. Detail-oriented. Preferred Qualifications
Experience at UT or other institutions. Administrative skills for a
complex unit requiring the use of initiative and judgment. Collects
and compiles information accurately. Determine work priorities.
Coordinates the exchange of information with other departments and
key stakeholders Hourly Rate $21.00+ depending on qualifications
Working Conditions
- Attire: Business Casual
- Standard Office Environment, Use of manual dexterity,
Repetitive use of a keyboard at a workstation Work Shift
- Hours per week - 25
- The work schedule is from 8:00 a.m. to 1:00 p.m.
- Hours are flexible depending on administrative needs This
assignment is an in-office position Required Materials
- Resume/CV
- 3 work references with their contact information; at least one
reference should be from a supervisor Importantfor applicants who
are NOT current university employees or contingent workers:You will
be prompted to submit your resume the first time you apply, and
then you will be provided an option to upload a new Resume for
subsequent applications. Any additional Required Materials (letter
of interest, references, etc.) will be uploaded in the Application
Questions section; you will be able to multi-select additional
files. Before submitting your online job application, ensure
thatALLRequired Materials have been uploaded. Once your job
application has been submitted, you cannot make changes. Important
for Current university employees and contingent workers:As a
current university employee or contingent worker, you MUST apply
within Workday by searching for Find UT Jobs. If you are a current
University employee, log-in to Workday, navigate to your Worker
Profile, click the Career link in the left hand navigation menu and
then update the sections in your Professional Profile before you
apply. This information will be pulled in to your application. The
application is one page and you will be prompted to upload your
resume. In addition, you must respond to the application
questionspresented to upload any additional Required Materials
(letter of interest, references, etc.) that were noted above. ----
Employment Eligibility: Regular staff who have been employed in
their current position for the last six continuous months are
eligible for openings being recruited for through University-Wide
or Open Recruiting, to include both promotional opportunities and
lateral transfers. Staff who are promotion/transfer eligible may
apply for positions without supervisor approval. ---- Retirement
Plan Eligibility: The retirement plan for this position is Teacher
Retirement System of Texas (TRS), subject to the position being at
least 20 hours per week and at least 135 days in length. ----
Background Checks: A criminal history background check will be
required for finalist(s) under consideration for this position.
---- Equal Opportunity Employer: The University of Texas at Austin,
as an equal opportunity/affirmative action employer,complies with
all applicable federal and state laws regarding nondiscrimination
and affirmative action. The University is committed to a policy of
equal opportunity for all persons and does not discriminate on the
basis of race, color, national origin, age, marital status, sex,
sexual orientation, gender identity, gender expression, disability,
religion, or veteran status in employment, educational programs and
activities, and admissions. ---- Pay Transparency: The University
of Texas at Austin will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information. ---- Employment
Eligibility Verification: If hired, you will be required to
complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents
to prove your identity and authorization to work in the United
States. Documents need to be presented no later than the third day
of employment. Failure to do so will result in loss of employment
at the university. ---- E-Verify: The University of Texas at Austin
use E-Verify to check the work authorization of all new hires
effective May 2015. The university's company ID number for purposes
of E-Verify is 854197. For more information about E-Verify, please
see the following:
- E-Verify Poster (English) [PDF]
- E-Verify Poster (Spanish) [PDF]
- Right To Work Poster (English) [PDF]
- Right To Work Poster (Spanish) [PDF] ---- Compliance: Employees
may be required to report violations of law under Title IX and the
Jeanne Clery Disclosure of Campus Security Policy and Crime
Statistics Act (Clery Act). If this position is identified a Campus
Security Authority (Clery Act), you will be notified and provided
resources for reporting. Responsible employees under Title IX are
defined and outlined in HOP-3031. The Clery Act requires all
prospective employees be notified of the availability of the Annual
Security and Fire Safety report. You may access the most recent
report here or obtain a copy at University Compliance Services,
1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Keywords: The University of Texas at Austin, Austin , TEMPORARY ADMINISTRATIVE ASSOCIATE - DEPARTMENT OF COMPUTER SCIENCE- (UTEMPS), Administration, Clerical , Austin, Texas
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