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Sr. Administrative Assistant - Hybrid from Minnetonka, MN

Company: UnitedHealth Group
Location: Austin
Posted on: March 19, 2023

Job Description:

At UnitedHealthcare, we're simplifying the health care experience, creating healthier communities and removing barriers to quality care. The work you do here impacts the lives of millions of people for the better. Come build the health care system of tomorrow, making it more responsive, affordable and equitable. Ready to make a difference? Join us and start doing your life's best work.(sm)

The Sr. Administrative Assistant role will provide support to senior leaders in the UnitedHealthcare Growth office, including the SVP of Growth and Strategy, the President of Markets for our Individual and Family Plans business and their respective teams. This role provides critical support including travel arrangements, maintaining calendars, tracking expenses, coordinating business segment liaison duties and other duties as assigned. This role is based in the Minnetonka, MN office or Remote.

If you are located within Minnetonka, MN area you will have the flexibility to work hybrid (3 days in office, 2 days remote) as you take on some tough challenges.

Primary Responsibilities:

  • Maintain calendars and coordinate meetings
  • Create and prepare meeting materials (PowerPoint decks, agendas) and ensure distribution to appropriate individuals in a timely manner
  • Schedule, coordinate, and set up resources and technology (conference rooms, food, Telepresence) needed for meetings/events
  • Make travel arrangements (airline, hotel, ground transportation, office space assignment)
  • Host, coordinate, and facilitate meetings/external events as needed
  • Prepare and format office documentation (proposals, letters, spreadsheets, reports) needed for various audiences
  • Post documents (meeting notes, PowerPoint decks) onto relevant systems (SharePoint) and communication boards
  • Maintain and distribute lists and documents as needed (organizational charts, email, distribution lists, contacts)
  • Monitor and oversee internal office communications (email, calendar, phones) for internal team members and take appropriate action, as needed
  • Ensure employees/contractors receive access and guidance with office operations
  • Perform Business Segment Liaison (BSL) activities, as needed (hardware/software acquisition/disposal, new employee onboarding, transfers, terminations)
  • Place supply orders using internal processes and pre-approved vendors
  • Maintain sensitive or confidential information in accordance with internal policies and procedures
  • Establish relationships and collaborate with internal and/or external resource personnel to facilitate office operations
  • Provide coverage for internal team members as needed

    You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.
    Required Qualifications:

    • High School Diploma/GED
    • 2+ years of experience supporting senior leaders in an administrative capacity in a fast-paced environment
    • Experience using Microsoft Office (Outlook, Word, Excel, PowerPoint)
    • Experience successfully managing multiple priorities

      Preferred Qualifications:

      • Bachelor's degree
      • Experience as a Business Segment Liaison (BSL) coordinating office moves including hardware and software requisitions, travel arrangements, new hire onboarding and other office management responsibilities
      • Proficiency with Microsoft Office Visio, SharePoint

        Careers with UnitedHealthcare. Work with a Fortune 5 organization that's serving millions of people as we transform health care with bold ideas. Bring your energy for driving change for the better. Help us improve health access and outcomes for everyone, as we work to advance health equity, connecting people with the care they need to feel their best. As an industry leader, our commitment to improving lives is second to none.

        California, Colorado, Connecticut, Nevada, New York, Rhode Island, or Washington Residents Only: The hourly range for California, Colorado, Connecticut, Nevada, New York, Rhode Island or Washington residents is $18.80 to $36.78. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives.

        All employees working remotely will be required to adhere to UnitedHealth Group's Telecommuter Policy

        At UnitedHealth Group, our mission is to help people live healthier lives and make the health system work better for everyone. We believe everyone-of every race, gender, sexuality, age, location and income-deserves the opportunity to live their healthiest life. Today, however, there are still far too many barriers to good health which are disproportionately experienced by people of color, historically marginalized groups and those with lower incomes. We are committed to mitigating our impact on the environment and enabling and delivering equitable care that addresses health disparities and improves health outcomes - an enterprise priority reflected in our mission.

        Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law.

        UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Keywords: UnitedHealth Group, Austin , Sr. Administrative Assistant - Hybrid from Minnetonka, MN, Administration, Clerical , Austin, Texas

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