Administrative Assistant III

Company: Abacus Service Corporation
Location: Austin
Posted on: January 27, 2023

Job Description:

Description:
Costa Office Manager (Austin TX)
Location: Austin, TX - The person must be onsite


**Candidate needs to have experience with office expansion**

About the role
Costa Coffee is seeking an Office Manager to help drive workplace initiatives in our Austin location, developing the next generation of intelligent robotic coffee platforms.
The successful candidate will have experience supporting workspace operations for a rapidly growing organization or local team. They will partner with internal and external stakeholders such as site leadership, landlord and vendors to drive needed initiatives and maintenance activities for supporting the wellbeing of our employees while in the office. They will serve as the main point of contact for all office equipment related issues and make sure we are able to be effective and productive by maintaining these assets available in the best working condition.

Responsibilities:
" Support site operations by maintaining workspace and systems: real estate, office equipment, conference rooms, AV equipment.
" Work with site leadership on future growth. Plan and execute workspace expansion for the site.
" Engage with 3rd parties for acquiring and maintaining all assets needed to run an effective workspace.
" Manage relationship and escalate issues to landlord, manage needed repairs through resolution.
" Maintain a safe and enjoyable work environment. Engage with our people to identify initiatives most impactful for maximizing efficiency, productivity and happiness. Formulate recommendations for improvement plans, get leadership buy-in and execute.
" Serve as the main point of escalations when it comes to office needs coming from our people and leadership.
" Organize office procedures and policies such as ordering supplies.

Requirements:
" 3+ years experience as an office or facilities manager, preferably in a growth (fast pace) organization.
" Experience managing a process of office expansion into new space.
" Experience building and managing relationships with landlords.
" Experience managing vendors and contractors across areas related to workspace renovations, space setup, repairs, etc.
" Experience managing facilities maintenance vendors such as cleaning, pests control, electric, plumbing, HVAC, etc.
" Direct experience maintaining office systems in good working conditions: conference rooms, AV equipment.

Good to have:
" Experience managing IT assets like work laptops and engaging with IT teams to support overall productivity
" Love and passion for great coffee.




Hours per Day
8


Hours per Week
40


Total Hours
3,112.00

Keywords: Abacus Service Corporation, Austin , Administrative Assistant III, Administration, Clerical , Austin, Texas