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Administrative Assistant

Company: Resource Staffing
Location: Austin
Posted on: June 25, 2022

Job Description:

Direct Hire Hybrid RoleAdministrative AssistantLocation: Austin 78701Salary: $65KJoin a highly dedicated and valued administrative team in the growing regional Austin, Texas Office of the country's oldest and largest environmental law firm headquartered in Washington D.C. The Administrative Assistant works within a collegial and team-oriented office environment to deliver impeccable and sophisticated professional services to corporate clients.Overview:The Administrative Assistant will directly support a team of attorneys with transactional, enforcement and litigation matter in a fast-paced environmental law practice Hybrid work arrangement with three days in the office required.* Document Production and Management preparing Word and Excel documents, PPowerPointpresentations* Proof and prepare documents and correspondences or attorney and convert documents file formats if needed.* Schedule and coordinate meetings, appointments, and conferences, including booking conference rooms, arranging catering, preparing printed materials, and assisting with setup and cleanup.* Maintain calendars for attorneys and provide timely reminders.* Greet and support clients at in-person office meetings.* Coordinate attorneys' national and international travel arrangements.* Timely enter and review attorneys' time in the Intapp Time system and coordinate the timely submission of attorneys' time.* Review, edit, and correct client bills in draft form as generated by Elite. Develop spreadsheets of client matters for budget tracking purposes.* Reconcile monthly Visa statements for assigned attorneys. Process expense reports and obtain checks or petty cash and create a spreadsheet for tracking purposes.* Track litigation deliverables and requests, docket cases, and motion schedules.* Perform and process court services, including filing, requesting transcripts, and litigation searches.Skills and Experience Needed:* College graduate with a Bachelor's degree or equivalent administrative experience in a law firm environment.* Proficiency in MS Office and Adobe suite.* Strong organization skills, ability to prioritize workflows, and strong attention to detail.* Excellent communication (oral and written), analytic, and problem-solving skills, and sound judgment using a high level of discretion.* 3 years of experience supporting attorneys, executives, or managers preferred* Spanish-speaking, graphics design a plus.Excellent Benefits:* Direct Hire opportunity* Offers a comprehensive professional development program* Excellent and comprehensive health benefits package* 401K matching* Paid time off - sick* Work for an organization with a 4.4-star rating on Glassdoor* Professional atmosphere* Strong presence in local communitiesAn excellent opportunity for an Administrative Assistant for this direct hire role including comprehensive benefits packages.#AUS

Keywords: Resource Staffing, Austin , Administrative Assistant, Administration, Clerical , Austin, Texas

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