Administrative Assistant
Company: Live Nation
Location: Austin
Posted on: May 16, 2022
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Job Description:
Job Summary:Front Gate Tickets is North America's leading
software and operations provider for the festival market. We
provide technical solutions for ecommerce ticketing, access
control, data management, and fan engagement. We partner and run
on-site operations for over 160 festivals each year and are on a
massive growth trajectory, matched by no one in the industry. Front
Gate is owned by Live Nation Entertainment and acts as
Ticketmaster's festival arm. Our Headquarters is located in Austin,
TX.THE ROLE: The Administrative Assistant will provides support to
the General Manager, as well as other members of the leadership
team. From calendar administration, meeting support, or assisting
in cross-departmental task management, this role assists in a broad
range of tasks and has front-row seats to learning about the
business. The ideal candidate for the role is inquisitive, hungry
to learn, and loves all things organization and process management.
RESPONSIBILITIES:+ Anticipate executive needs and make sure all
work materials are available for a successful workday+ Prepare
agendas, take and distribute meeting notes, and provide direct
support in managing follow-up on any action items. Maintain complex
and detailed calendars, in support of multiple leaders.+ Support
leadership with booking, coordinating and expensing travel, both
domestic and international.+ Coordinate monthly, quarterly, annual,
and ad hoc meetings, which requires interaction with both internal
and external executives and assistants, and additional stakeholders
as needed.+ Complete expense reports for multiple members of the
leadership team+ Assist with the preparation of presentations and
other materials, for internal and client facing meetings+ Handle
sensitive information with discretion and empathy+ Support the
Office Manager with administrative tasks such as, but not limited
to:+ Greeting visitors, handling inquiries and directing to the
appropriate departments+ Picking up, sorting and distributing mail
to the appropriate departments+ Assisting with the delivery of
staff snacks, meals, and other office events as needed.+ Other
special projects and responsibilities, as required.KNOWLEDGE,
SKILLS & ABILITIES:+ Excellent verbal/written communication skills;
with the ability to distill complex topics into easily digestible
summaries and clear action items.+ Able to engage in positive
interactions with co-workers, executives, and high-level industry
professionals; comfortable prioritizing, organizing and following
up with tact across all levels of the organization.+ Great attitude
and ability to remain calm in a fast-paced environment; helpful,
friendly and diplomatic+ Strong organizational skills and attention
to detail+ Creative problem-solving skills are a must+ Ability to
successfully handle multiple projects simultaneously, prioritize
needs on the go and support others in doing so.+ Proficiency in
Microsoft Outlook, Word and Excel strongly preferred, with
demonstrated ability to learn new software+ Ability to travel and
work flexible hours, including evenings and weekends on
occasionBENEFITS & PERKSOur motto is 'Taking Care of Our Own'
through 6 pillars of benefits:+ HEALTH: Medical, Dental and Vision
benefits for you and your family, including Flexible Spending
Accounts (FSA) and Health Savings Accounts (HSAs)+ YOURSELF: Paid
time off policy including holidays, sick time and day off for your
birthday, free concert tickets+ WEALTH: 401(k) program with company
match, Stock Program Reimbursement+ FAMILY: New parent programs &
support including caregiver leave and baby bonus, infertility
support+ CAREER: Tuition reimbursement, student loan repayment
internal growth and development programs & trainings+ OTHERS:
Volunteer time off, crowdfunding networkEQUAL EMPLOYMENT
OPPORTUNITYWe are passionate and committed to our people and go
beyond the rhetoric of diversity and inclusion. You will be working
in an inclusive environment and be encouraged to bring your whole
self to work. We will do all that we can to help you successfully
balance your work and homelife. As a growing business we will
encourage you to develop your professional and personal
aspirations, enjoy new experiences, and learn from the talented
people you will be working with. It's talent that matters to us and
we encourage applications from people irrespective of their gender,
race, sexual orientation, religion, age, disability status or
caring responsibilities.Front Gate Tickets strongly supports equal
employment opportunity for all applicants regardless of age (40 and
over), ancestry, color, religious creed (including religious dress
and grooming practices), family and medical care leave or the
denial of family and medical care leave, mental or physical
disability (including HIV and AIDS), marital status, domestic
partner status, medical condition (including cancer and genetic
characteristics), genetic information, military and veteran status,
political affiliation, national origin (including language use
restrictions), citizenship, race, sex (including pregnancy,
childbirth, breastfeeding and medical conditions related to
pregnancy, childbirth or breastfeeding), gender, gender identity,
and gender expression, sexual orientation, or any other basis
protected by applicable federal, state or local law, rule,
ordinance or regulation. We will consider qualified applicants with
criminal histories in a manner consistent with the requirements of
the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance
Ordinance and the California Fair Chance Act and consistent with
other similar and / or applicable laws in other areas.We also
afford equal employment opportunities to qualified individuals with
a disability. For this reason, Front Gate Tickets will make
reasonable accommodations for the known physical or mental
limitations of an otherwise qualified individual with a disability
who is an applicant consistent with its legal obligations to do so,
including reasonable accommodations related to pregnancy in
accordance with applicable local, state and / or federal law. As
part of its commitment to make reasonable accommodations, Front
Gate Tickets also wishes to participate in a timely, good faith,
interactive process with a disabled applicant to determine
effective reasonable accommodations, if any, which can be made in
response to a request for accommodations. Applicants are invited to
identify reasonable accommodations that can be made to assist them
to perform the essential functions of the position they seek. Any
applicant who requires an accommodation in order to perform the
essential functions of the job should contact a Human Resources
Representative to request the opportunity to participate in a
timely interactive process. Front Gate Tickets will also provide
reasonable religious accommodations on a case by case basis.HIRING
PRACTICESThe preceding job description has been designed to
indicate the general nature and level of work performed by
employees within this classification. It is not designed to contain
or be interpreted as a comprehensive inventory of all duties,
responsibilities, and qualifications required of employees assigned
to this job.Front Gate Tickets recruitment policies are designed to
place the most highly qualified persons available in a timely and
efficient manner. Front Gate Tickets may pursue all avenues
available, including promotion from within, employee referrals,
outside advertising, employment agencies, internet recruiting, job
fairs, college recruiting and search firms.About UsRecognized three
years in a row by Great Place to Work - and named one of People
Magazine's top 50 Companies that Care, Live Nation Entertainment is
the global leader in live entertainment and ticketing. Our
world-class portfolio reaches all aspects of the live event and
ticketing industry, from ground-breaking software in Ticketmaster,
mix of legendary venues and restaurants in House of Blues,
production leaders in Concerts, exceptional brand partnerships in
Media & Sponsorship, and unparalleled team of artist managers in
Artist Nation supported by diverse professionals in all facets of
Corporate operations.We recognize that our most important assets
are our employees, the rock stars who keep the live experience
going. Generous vacation, healthcare, and retirement benefits are
just some of the great perks we offer to support our global
workforce of more than 38,000. For any stage in your career, our
many unique benefit programs are designed to help you live life to
the fullest. We offer student loan repayment to support recent
grads, six months of paid caregiver leave to support new parents,
perks like Roadie Babies (bring your little ones & a caretaker
along with you on work trips) and Music @ Home (stipend to
cultivate your little ones' music interest), and tuition
reimbursement to fuel your ongoing professional development. Plus,
working for the world's largest live event and ticketing company
means you'll have access to free concerts, festivals, sports games,
and more through our exclusive employee ticket concierge.There is
no bigger stage for your career. See what your future looks like at
Live Nation Entertainment.
Keywords: Live Nation, Austin , Administrative Assistant, Administration, Clerical , Austin, Texas
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