Administrative Assistant

Company: Acuren
Location: Leander
Posted on: May 16, 2022

Job Description:

Providing a wide range of services in many industries including: Oil and Gas, Petrochemical, Pipeline, Power Generation, Pulp and Paper, Construction, Fabrication, Automotive, and Aerospace. Inspection is our history and our focus for growth. We are a Rockwood company, the worldwide leader in NDT service and technology with over 4,000 technical professionals in Acuren, Hellier NDT Training-- NDT firms run by NDT people!

M&M Engineering, a division of Acuren Inspection, is looking for an Administrative Assistant local to the Leander, TX area for a full-time position.

The Administrative Assistant will perform administrative and office support activities. Duties will include fielding telephone calls, receiving and directing visitors, word processing, filing, faxing, and may include coordination of purchasing and facilities management. Extensive software skills are required, as well as Internet research abilities, strong communication skills, and the ability to work in a fast paced, change environment.

Responsibilities:

* Data entry: maintaining client contact information and correspondence, as well as project related data in company database
* Formatting and proof-reading technical reports in MS WORD, utilizing Excel, PowerPoint, and Adobe Acrobat (PDF)
* Purchasing: generating and submitting of requisitions for purchase orders related to office and laboratory supplies, as well as project related items (rental and safety equipment)
* Clerical duties: scanning hardcopies to appropriate server locations (paperless office), maintain office equipment and supplies, catering, hotel bookings, visitor sign-in, etc.
* Shipping (domestic and international - parcel and truckload)

Requirements:

* Advanced MS Word processing skills
* Highly detail oriented with exceptional planning and organization skills
* Strong problem analysis and problem resolution skills
* Strong interpersonal, communication, and team-oriented skills
* Highly adaptable with ability to multitask in a fast-paced office environment
* High School Diploma or equivalent
* Minimum 2 years general office experience
* Minimum 1 year purchasing experience
* Experience with Microsoft Office with strong Word, Excel, Outlook, and Teams skills
* Must pass all required drug/alcohol screens
* Must pass a DISA background check

Desired Competencies:

* Experience in international shipping, FedEx and LTL freight.
* Familiarity with SAGE software a plus
* Previous experience with engineering concepts and/or industrial equipment

Physical Demands and Work Conditions:

* Work environment typical of office setting
* Requires sitting for long periods of time
* Ability to move, carry, or lift up to 20 pounds

Acuren Inspection, Inc. is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, gender, age, national origin, disability, veteran status or any other protected characteristic as established by law.

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Keywords: Acuren, Austin , Administrative Assistant, Administration, Clerical , Leander, Texas