Administrative Assistant V

Company: Texas State Job Bank
Location: Austin
Posted on: May 16, 2022

Job Description:

The Texas Workforce Commission (TWC), a Certified Best Place for Working Parents, is seeking a Administrative Assistant V to join the Criss Cole Rehabilitation Center (CCRC) Administration Department located at 4800 N Lamar Blvd., Austin, Texas.Benefits to working for TWC include:- Competitive starting salary: $3,081.33 - $3,974.00/month- Defined Retirement Benefit Plan- Optional 401(k) and 457 accounts- Medical Insurance - Currently, the state pays 100% of the health plan premium for eligible full-time employees and 50% of the premium for their eligible dependents. Eligible part-time employees get a 50% state contribution for themselves and 25% for their dependents. Employees pay the remainder of the premium by paycheck deduction before taxes are withheld.- Optional Benefits such as dental, vision, and life insurance- 8 hours' sick leave per month- 8 hours' vacation leave per month with potential to earn more with longevity- Employee Assistance Program (EAP) services- Additional benefits for active employees: https://www.ers.texas.gov/Active-Employees/Health-Benefits.The Administrative Assistant V performs highly-advanced (senior-level) administrative support work. Work involves coordinating the disseminating of information, developing filing systems and coordinating internal administrative support work. May serve as a lead worker providing direction to others. Works under minimal supervision, with considerable latitude for the use of initiative and independent judgment.iGENERAL DUTIES:- Coordinates daily logistics and performs administrative functions for Center Director including directing, and coordinating functions necessary for CCRC operations to include managing complex communications.i- Prepares complex reports- Coordinates records management- Maintains CCRC Administrative budget- Interprets agency programs and procedures- Coordinates registration for staff participating in training programs outside the agency- Coordinates of project management tools and reports and other duties as assigned.- Coordinates daily for logistics director's activities- Manages calendar and schedule meetings and appointments for Center Director.- Maintains administrative budget- Assist CCRC administrative team in correctly conducting Agency/CCRC administrative functions- Shares information with staff on training program logistics, agendas, etc.- Coordinates logistics around conferences/conventions including preparing training request forms for staff and submits forms and accompanying information to appropriate staff for processing.- Assists staff with documents and forms to conduct agency business- Maintains center-wide documents and keep them updated- Prepares articles or communications for posting in SharePoint or sending via email.- Responds to agency requests for information and assistance- Coordinate travel for Center Director as neededi- Compiles complex agency related reports such as ReHabWorks (RHW), training summary reports, inventory reports and other reports as needed.- Assist with Internet and Intranet updates- Coordination of project management tools and reports- Performs other duties as assigned.PREFERRED QUALIFICATIONS:- Ability or knowledge on how to produce braille materials. i- Adaptability to quickly-changing duties and work demands, including frequent interruptions, performance of multiple duties at the same time, and changing priorities.- Ability to communicate with people within Workforce Solutions, TWC staff, and the general public.- Strict adherence to work schedule and regular attendance required to fulfill the agency's public service mission and adhere to TWC Training and Development Department values.- Understand project management concepts.i- Ability to perform duties in a stressful, active, and demanding working environment.- Ability to perform work to meet project goals and deadlines, deal with difficult people, and solve related issues.- Excellent knowledge of Microsoft Suite including Outlook, Microsoft Word,

Keywords: Texas State Job Bank, Austin , Administrative Assistant V, Administration, Clerical , Austin, Texas