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Temporary Administrative Associate LBJ School of Public Affairs (UTEMPS)

Company: The University of Texas at Austin
Location: Austin
Posted on: November 22, 2021

Job Description:

Job Posting Title:
Temporary Administrative Associate LBJ School of Public Affairs (UTEMPS)

Hiring Department:
UTemp Pool

Position Open To:
All Applicants

Weekly Scheduled Hours:
20

FLSA Status:
Non-Exempt

Earliest Start Date:
Immediately

Position Duration:
Expected to Continue Until Feb 28, 2022

Location:
AUSTIN, TX

Job Description:
Provide administrative associate office support for a large grant research project on audience-building among performing arts organizations.

Job Details:
General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this assignment is February 28, 2022. - Please note Work Shift notes.

Responsibilities

  • Includes but is not limited to such assigned activities as processing and tracking administrative documents through UT systems (e.g., service agreements, RTAs, invoices); tracking project expenditures and budget (e.g., entering expenses into the project budget template, review/check expenses as reported in Tableau, reviewing quarterly financial reports)
  • Interview transcript processing (e.g., receive/ log/transfer audio files to transcriptionist, proofread transcripts, track status of transcripts); typing/entering data; maintain and update internal spreadsheets; provide other clerical and administrative support related to a large research project. The above are typical tasks, not all performed daily. Will observe confidentiality rules and procedures and human subject protocols associated with the study.

    Required Qualifications

    Bachelor's degree and one year of experience at the Administrative Assistant level, or high school graduation or GED, and five years of clerical experience. Ability to perform functions listed above. High level of detail orientation, accuracy, and organization. Flexibility, ability to manage multiple tasks, and adaptability as job tasks may vary week to week. Proficient in Word and Excel. Ability to strictly maintain confidentiality of data and project materials. Comparable work experience.

    Preferred Qualifications

    More than required qualifications. Prior experience with *Define and other programs used to perform job functions (Tableau, Point Plus) strongly preferred. Experience with research projects, coding, qualitative data software.

    Hourly Rate

    $19.00+ depending on qualifications

    Working Conditions
    • Attire: Business Casual
    • Standard Office Environment, Use of manual dexterity, Repetitive use of keyboard at a workstation

      Work Shift
      • Hour per week - 20
      • Please note - hours per week maybe considered between 20 to 30 hours per week,
      • A work schedule will be set, and will fall within standard work hours of 8-5. However, the position has flexibility as to what those hours will be (mornings, afternoons, etc.).

        Required Materials
        • Resume/CV
        • 3 work references with their contact information; at least one reference should be from a supervisor
        • Letter of interest

          Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

          Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

          Employment Eligibility:
          Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

          Retirement Plan Eligibility:
          The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

          Background Checks:

          A criminal history background check will be required for finalist(s) under consideration for this position.

          Equal Opportunity Employer:

          The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

          Pay Transparency:

          The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

          Employment Eligibility Verification:

          If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

          E-Verify:

          The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
          • E-Verify Poster (English) [PDF]
          • E-Verify Poster (Spanish) [PDF]
          • Right To Work Poster (English) [PDF]
          • Right To Work Poster (Spanish) [PDF]

            Compliance:

            Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

            The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the 2021 report here or obtain a copy at University Compliance Services, 1616 Guadalupe, Suite UTA 2.206, Austin, TX 78701.

Keywords: The University of Texas at Austin, Austin , Temporary Administrative Associate LBJ School of Public Affairs (UTEMPS), Administration, Clerical , Austin, Texas

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