Administrative Assistant - Senior (US)

Company: Mindlance
Location: Austin
Posted on: November 22, 2021

Job Description:

Job Description

Job Title: Administrative Assistant
Location: Austin, TX
Duration: 12 Months

THE ROLE:
This position is responsible for coordinating and overseeing all administrative duties that pertain to supporting specific groups in Product and Platform Engineering including director level support. This level of support includes, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting.

THE PERSON:
Maintain a high degree of confidentiality
Detail-oriented with the ability to multi-task
Ability to work with all levels of management
Ability to work independently on projects with minimal supervision
Strong interpersonal skills
Strong customer-service orientation and approachable style
Attention to detail and quality of all out-going materials and correspondence
High level of initiative and organization
Offer back-up support to other administrators when needed

KEY RESPONSIBILITIES:
Calendar management to include director level
Prepare documents: agendas, PowerPoint presentations, and some work in Excel
Attend meetings; document and distribute meeting notes
Respond to internal inquiries from supported teams
Plan and execute group meeting logistics
Responsible for tracking and managing seating assignments
Arrange all aspects of travel
Prepare and submit expense reports
Procure office equipment and supplies as needed
Support the organization's managers, program managers, and the team as needed
These tasks may include: welcoming visitors, scheduling meetings and making travel arrangements, including some calendar management for managers or the team
Coordinate events such as communication meetings, external seminars, celebrations, etc.
New hire orientation: Complete IT requirements for new hires; welcome new hire and work with the manager as needed.
Work on special projects as needed

ACADEMIC CREDENTIALS:
Associates Degree or equivalent

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

Keywords: Mindlance, Austin , Administrative Assistant - Senior (US), Administration, Clerical , Austin, Texas