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Office assistant

Company: Pinnacle Solutions, Inc.
Location: Austin
Posted on: February 24, 2021

Job Description:

Company DescriptionOur goal is simple, to make things that people care about. We were founded on this principle. Motion Marketing is a specialized consulting firm with a focus on providing clients with an increased net return on investment through driving revenue and increasing market diversity.Job DescriptionWe are looking for a capable and friendly Office Assistant to work at our reception area. In this role, your duties will include answering incoming calls, scheduling appointments, and welcoming visitors. You may also be required to order office supplies.Salary range: $40000 - $50000 per year.Responsibilities* Processes customer payments, including posting to the computer operating system, and prepares and submits the payments for the branch banking deposit, referring all discrepancies to supervisor.* Processes and reconciles the daily cash box journal.* Enters return and/or rebill sales orders to correct previous billing errors or discrepancies.* Expedites open negative return purchase orders.* Provides special handling of invoices and statements for identified* Assures proper tax-exempt forms are on file for applicable customers.* Monitors material transfer register and reports activity discrepancies to supervisor.* Maintains hard-copy receiving, cash box, and manifest files.* Answers all incoming calls in a professional manner and transfers them to the appropriate person.* Greets and assists all persons visiting the branch in a professional and courteous manner, routes them to the appropriate person.* Sorts, distributes and sends incoming and outgoing mail, faxes, and branch data processing reports.* Provides administrative support to sales associates and management team members.* Monitors and orders office and warehouse supplies as appropriate. Monitors the maintenance needs of office equipment (photocopier, postage machine, etc.).* Adds/maintains information to contact lists.Qualifications* High School Diploma required* Prior experience in an office is a plus.* Must have a working knowledge of MS Office (Word and Excel) and Google, and able to learn new software quickly.* Demonstrate oral and written communication skills; communicate effectively with various contacts (internal and external).* Must exhibit professionalism, excellent interactive skills, and strong customer service.* Must display strong analytical and organizational skills.* Possess the ability to identify and implement process improvement strategies with positive business results.Additional Information* This is not a remote job* 401(k) Matching* Disability Insurance* Employee Assistance Program* Flexible Schedule

Keywords: Pinnacle Solutions, Inc., Austin , Office assistant, Administration, Clerical , Austin, Texas

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