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Front Desk Admin Assistant

Company: The HT Group
Location: Blanco
Posted on: January 16, 2020

Job Description:

Internal Front DeskThe HT Group is now hiring an experienced and high-performing Front Office Assistant for our North Austin office location. This role provides administrative support to our recruiting teams and executives and gives off a positive impression on all individuals who visit the office. The ideal candidate will have a strong administrative background, including scheduling and calendar management, multi-tasking abilities, and extremely excellent customer service skills, as well as a polished and professional demeanor.

  • Monday - Friday
  • 8am -5pm
  • $18-20/hour DOEReceptionist Responsibilities
    • Act as the primary office support for 55-person office
    • Opens the office on time daily and greets and welcomes all visitors assuring a positive experience
    • Manage the office reception area
    • Screens and routes all phone calls and delivers accurate messages.
    • Coordinate and administer on-boarding for new hires (in-state and out of state)
    • Perform mail support - send / receive / distribute (SDH courier, external courier, Fed Ex, UPS, etc.)
    • Assists visitors and other staff in a timely, friendly and professional manner
    • Coordinates scheduling including securing meeting locations, logistics which includes the delivery of meals and hardware as needed
    • Maintains files in an orderly and accessible manner
    • Up to 50% of the role will include scheduling support for recruiting and other HR projects
    • Receives sorts and opens incoming mail arranging in order of priority
    • Reproduces and collates printed materials
    • Scans documents for e-mailing
    • Manage maintenance issues and copier repair as needed
    • Coordinates service and support for technology in the office
    • Work on additional projects as neededReceptionist Qualifications
      • High School diploma or equivalent degree
      • Must have strong computer skills including Microsoft Office Applications and Google Docs. Typing at 45-55 wpm
      • Experience using Bullhorn Software is not required but a Plus
      • Requires strong skills in office equipment, including computer applications and telephone equipment
      • Requires proficiency in typing, punctuation, composition, and general office procedures
      • Must take initiative, take owner ship of your own desk and must enjoy team collaboration
      • Must be dependable and committed
      • Understand that opinions are often created by first impressions and must be flexible, calm, and pleasant when addressing the unexpectedPlease submit your resume in word document form to be considered. Thank you.Job Type: Full-timeSalary: $37,440.00 to $41,600.00 /year

Keywords: The HT Group, Austin , Front Desk Admin Assistant, Administration, Clerical , Blanco, Texas

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