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Financial and Executive Assistant

Company: Migrant Clinicians Network
Location: Austin
Posted on: July 12, 2018

Job Description:

Job DescriptionMCN is seeking a Financial Associate/Executive Assistant to work integrally with the leadership team and members of senior staff to maximize the effectiveness and timely implementation of all administrative duties. The Executive and Financial Assistant will increase the efficiency of the Chief Executive Officer, Chief Financial Officer, Director of International Projects & Emerging Issues, and other management staff by coordinating and prioritizing day-to-day projects and will assure excellence in all aspects of corporate performance. Key Responsibilities

  • Payroll administration and assisting in timely payment of payroll taxes in multiple states
  • Assist CFO with financial reports, reconciling accounts, appropriate allocation of grants/funds, and organizing/maintaining vital company files for annual financial audit review
  • Coordinate and document outcomes of the Board of Directors and Executive Committee meetings
  • Support the Institutional Review Board with meeting scheduling and document management
  • Data entry
  • Filing
  • Organize and support departmental and agency-wide meetings (producing agendas and taking minutes)
  • Conduct grant-related research
  • Handle correspondence
  • Implement new procedures and administrative systems
  • Liaise with relevant collaborators
  • Respond to information requests and prepare materials for distribution
  • Other duties as assigned by the CEO, CFO, Director of International Projects & Emerging Issues or other staffRequirements
    • Minimum 3 years of accounting and/or payroll experience
    • Bachelor's degree from an accredited four-year college or university preferred
    • Strong writing and typing skills; including cohesive and accurate transcription of executive/board meeting-minutes. Excellent communication skills a must.
    • Human resources/payroll experience and strong research abilities
    • History of accounting/finance coursework
    • Computer skills, including advanced knowledge of Microsoft Word, Excel, Access and PowerPoint
    • Physical: Visual/hearing ability sufficient to quickly analyze and comprehend written/verbal communication and all business documents. The ability to perform tasks involving physical activity, which may include lifting, not to exceed thirty (30) pounds.
    • Must possess willingness and ability to adapt to accounting procedures within a non-corporate organizationTO APPLY: Résumé and cover lettershould be sent to Elaine Penn at the email provided. Please visit MCN's website at www.migrantclinician.orgfor more information about the organization's mission.

      Keywords: Migrant Clinicians Network, Austin, Financial and Executive Assistant, Accounting, Auditing, Austin, Texas

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