Construction Administrator (Billing and PO)

Company: Allied Fire Protection
Location: Austin
Posted on: September 1, 2024

Job Description:

CONSTRUCTON ADMINISTRATOR JOB DESCRIPTIONJob Responsibilities include but are not limited to: Process Change Orders, review unapproved change order reports, and maintain Change Order log, as applicableProcess Billing including freeform and AIA, and any required waiversReceive Materials and upload documents in Computer Ease (CE)Partner with Accounting on Purchase Order inquiries and outstanding pick ticketsPartner with Accounting on liens, supplier release waivers, customer payment inquiries, billing revisions, portal compliance, etc.Gather and distribute Safety materials for jobs, as requiredReview department reports including Active/Inactive reports for required updatesRun department reports and review with the team including PO Status Report, Change Order Report, etc.Assist field superintendents by reviewing status of project, material orders, etc.General office tasks that include copying, printing, filing, typing, and sortingAssist with rotational schedule and overflow calls for Receptionist, as requiredBackup to other AdminsOther duties as assignedExpectations Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan DailyComplete all Training Requirements - SOPs, Customer Service, Software, etc.Support and Ensure Adherence to Company SOPs - Purchase Orders, Job Set Up, etc.Understand different Job Types and Tax RequirementsEnsure all necessary documentation is provided to set up job timely and accuratelyEnsure accurate and timely submission of customer invoices per SOP and Customer RequirementsEnsure entire Team has PO Tax Status Report for Construction and Remodel jobs to request quotes accurately, as requiredEnsure Vendor has correct tax notated on quote before issuing POEnsure proper PO documents are uploaded with technician signatures and received into CEPrioritize work to balance multiple projects and deadlinesEnsure attention to detail with emphasis on accuracy and qualityMaintain professional appearanceAnswer phones in a polite and professional mannerKeep office area clean and organizedCommunicate effectively and professionally within the department and with internal and external customers Teamwork - maintain positive interactions within your team, local office, etc.Actively Participate in required team meetingsKnowledge:High School diploma or GED is requiredWork Experience: Construction administrator experience is a plusAdministrative experience is preferredSkills and Competencies:Excellent written, verbal and presentation skillsDetail oriented with excellent organization skillsProficient in working with Microsoft Office Products including Word and ExcelProficient in PDF creationMust have valid state driver's license and good driving record Compensation details: 18-25 Hourly WagePI2aa77536b22d-25660-34936027

Keywords: Allied Fire Protection, Austin , Construction Administrator (Billing and PO), Accounting, Auditing , Austin, Texas