Construction Administrator (Billing and PO)

Company: Allied Fire Protection
Location: Austin
Posted on: September 1, 2024

Job Description:

CONSTRUCTON ADMINISTRATOR JOB DESCRIPTIONJob Responsibilities include but are not limited to:

• Process Change Orders, review unapproved change order reports, and maintain Change Order log, as applicable
• Process Billing including freeform and AIA, and any required waivers
• Receive Materials and upload documents in Computer Ease (CE)
• Partner with Accounting on Purchase Order inquiries and outstanding pick tickets
• Partner with Accounting on liens, supplier release waivers, customer payment inquiries, billing revisions, portal compliance, etc.
• Gather and distribute Safety materials for jobs, as required
• Review department reports including Active/Inactive reports for required updates
• Run department reports and review with the team including PO Status Report, Change Order Report, etc.
• Assist field superintendents by reviewing status of project, material orders, etc.
• General office tasks that include copying, printing, filing, typing, and sorting
• Assist with rotational schedule and overflow calls for Receptionist, as required
• Backup to other Admins
• Other duties as assignedExpectations
  • Believe In, Live, and Support Our Mission Statement, Core Values and Business Plan Daily
  • Complete all Training Requirements - SOPs, Customer Service, Software, etc.
  • Support and Ensure Adherence to Company SOPs - Purchase Orders, Job Set Up, etc.
  • Understand different Job Types and Tax Requirements
  • Ensure all necessary documentation is provided to set up job timely and accurately
  • Ensure accurate and timely submission of customer invoices per SOP and Customer Requirements
  • Ensure entire Team has PO Tax Status Report for Construction and Remodel jobs to request quotes accurately, as required
  • Ensure Vendor has correct tax notated on quote before issuing PO
  • Ensure proper PO documents are uploaded with technician signatures and received into CE
  • Prioritize work to balance multiple projects and deadlines
  • Ensure attention to detail with emphasis on accuracy and quality
  • Maintain professional appearance
  • Answer phones in a polite and professional manner
  • Keep office area clean and organized
  • Communicate effectively and professionally within the department and with internal and external customers
  • Teamwork - maintain positive interactions within your team, local office, etc.
  • Actively Participate in required team meetingsKnowledge:
    • High School diploma or GED is requiredWork Experience:
      • Construction administrator experience is a plus
      • Administrative experience is preferredSkills and Competencies:
        • Excellent written, verbal and presentation skills
        • Detail oriented with excellent organization skills
        • Proficient in working with Microsoft Office Products including Word and Excel
        • Proficient in PDF creation
        • Must have valid state driver's license and good driving record
          
          Compensation details: 18-25 Hourly Wage
          
          
          
          PI62fa637ab5cd-37248-34936027

Keywords: Allied Fire Protection, Austin , Construction Administrator (Billing and PO), Accounting, Auditing , Austin, Texas