Accounting Associate
Company: University of Texas at Austin
Location: Austin
Posted on: April 19, 2024
Job Description:
Job Posting Title:Accounting Associate----Hiring
Department:Moody College of Communication----Position Open To:All
Applicants----Weekly Scheduled Hours:40----FLSA
Status:Non-Exempt----Earliest Start Date:Immediately----Position
Duration:Expected to Continue----Location:UT MAIN CAMPUS----Job
Details:PurposeProvide key administrative support as part of the
Business Services team in the Moody College of Communication. This
position requires the use of initiative and judgment, as well as
strong customer service skills and time management. This position
serves as a member of a team of administrative professionals
supporting a wide range of academic and administrative departments,
along with centers and institutes across the
College.Responsibilities
- Process payment and reimbursement vouchers with appropriate
documentation in a timely manner with minimal errors. Prepare
purchase orders, payment vouchers, travel vouchers, and other
accounting documents using DEFINE and web-based systems. Process
and audit for final approval Purchase Orders, RTAs, and other
pre-payment type of accounting documents. Track documents through
all stages of receiving, reconciling, and filing. Process payment
vouchers in a timely manner according to the State's Prompt Payment
Act.
- Review documents (including procurement cards, office supply
orders, entertainment, travel, etc.) from other College
departments. Ensure departments and units comply with Moody College
of Communication and University policies and procedures and State
and Federal regulations and provide feedback on incorrect document
processing. Reviews/reconciles web-based billings and charges.
- Provide consistent, timely and reliable communications via
email or other mediums to the Dean's Office, departments, CIPS,
vendors, etc.
- Research, evaluate and resolve payment issues and
inquiries.
- Process account transfers and correction of charges as
directed.
- Act as backup for co-workers when needed.
- Other related functions as assigned.Required Qualifications
- High school graduation or GED. Five years of clerical
experience.
- Knowledge of Microsoft Office Suite.
- Demonstrated commitment to providing excellent customer service
and previous experience in a customer-oriented environment.
- Professional verbal and written communication.
- Demonstrated attention to detail and ability to multitask in an
environment with frequent interruptions.
- Basic knowledge of MS Suite (Word, Excel) and use of a
computer, printer, and fax machine.Relevant education and
experience may be substituted as appropriate.Preferred
Qualifications
- Demonstrated experience with the University of Texas financial
systems and accounting procedures.
- Experience with travel, entertainment and other types of
invoices and voucher processing.
- Knowledge of the University's procurement, payment, and audit
processes. Proficiency in Point Plus, UT Market, DEFINE, MS
Suite.Salary Range$42,500 + depending on qualificationsWorking
Conditions
- This position is eligible for hybrid Flexible Work Arrangement
(FWA, on-campus and remote work). FWA arrangements are subject to
manager approval and may shift due to changes in business needs.
The remote location must have a reliable internet connection to
support working remotely.
- Works in shared office conditions.
- Repetitive use of a keyboard at a workstation.Required
Materials
- Resume/CV
- 3 work references with their contact information; at least one
reference should be from a supervisor
- Letter of interestImportantfor applicants who are NOT current
university employees or contingent workers:You will be prompted to
submit your resume the first time you apply, then you will be
provided an option to upload a new Resume for subsequent
applications. Any additional Required Materials (letter of
interest, references, etc.) will be uploaded in the Application
Questions section; you will be able to multi-select additional
files. Before submitting your online job application, ensure
thatALLRequired Materials have been uploaded. Once your job
application has been submitted, you cannot make changes.Important
for Current university employees and contingent workers:As a
current university employee or contingent worker, you MUST apply
within Workday by searching for Find UT Jobs. If you are a current
University employee, log-in to Workday, navigate to your Worker
Profile, click the Career link in the left hand navigation menu and
then update the sections in your Professional Profile before you
apply. This information will be pulled in to your application. The
application is one page and you will be prompted to upload your
resume. In addition, you must respond to the application
questionspresented to upload any additional Required Materials
(letter of interest, references, etc.) that were noted
above.----Employment Eligibility:Regular staff who have been
employed in their current position for the last six continuous
months are eligible for openings being recruited for through
University-Wide or Open Recruiting, to include both promotional
opportunities and lateral transfers. Staff who are
promotion/transfer eligible may apply for positions without
supervisor approval.----Retirement Plan Eligibility:The retirement
plan for this position is Teacher Retirement System of Texas (TRS),
subject to the position being at least 20 hours per week and at
least 135 days in length.----Background Checks:A criminal history
background check will be required for finalist(s) under
consideration for this position.----Equal Opportunity Employer:The
University of Texas at Austin, as an ,complies with all applicable
federal and state laws regarding nondiscrimination and affirmative
action. The University is committed to a policy of equal
opportunity for all persons and does not discriminate on the basis
of race, color, national origin, age, marital status, sex, sexual
orientation, gender identity, gender expression, disability,
religion, or veteran status in employment, educational programs and
activities, and admissions.----Pay Transparency:The University of
Texas at Austin will not discharge or in any other manner
discriminate against employees or applicants because they have
inquired about, discussed, or disclosed their own pay or the pay of
another employee or applicant. However, employees who have access
to the compensation information of other employees or applicants as
a part of their essential job functions cannot disclose the pay of
other employees or applicants to individuals who do not otherwise
have access to compensation information, unless the disclosure is
(a) in response to a formal complaint or charge, (b) in furtherance
of an investigation, proceeding, hearing, or action, including an
investigation conducted by the employer, or (c) consistent with the
contractor's legal duty to furnish information.----Employment
Eligibility Verification:If hired, you will be required to complete
the federal Employment Eligibility Verification I-9 form. You will
be required to present acceptable and original to prove your
identity and authorization to work in the United States. Documents
need to be presented no later than the third day of employment.
Failure to do so will result in loss of employment at the
university.----E-Verify:The University of Texas at Austin use
E-Verify to check the work authorization of all new hires effective
May 2015. The university's company ID number for purposes of
E-Verify is 854197. For more information about E-Verify, please see
the following:
- [PDF]
- [PDF]
- [PDF]
- [PDF]----Compliance:Employees may be required to report
violations of law under Title IX and the Jeanne Clery Disclosure of
Campus Security Policy and Crime Statistics Act (Clery Act). If
this position is identified a Campus Security Authority (Clery
Act), you will be notified and provided resources for reporting.
Responsible employees under Title IX are defined and outlined in
.The Clery Act requires all prospective employees be notified of
the availability of the Annual Security and Fire Safety report. You
may or obtain a copy at University Compliance Services, 1616
Guadalupe Street, UTA 2.206, Austin, Texas 78701.
Keywords: University of Texas at Austin, Austin , Accounting Associate, Accounting, Auditing , Austin, Texas
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